Report I2010-2 Recommendations

Corrections should take appropriate disciplinary actions against the employee and pursue collection efforts for the compensation she did not earn.

Obtain monthly logs from the alarm company and verify that overtime reported for responding to building alarm activations is consistent with the logs.

Take appropriate disciplinary action against the supervisor and manager.

Evaluate the employee's position, duties, and workload to determine how best to avoid the waste of state time in the future. For example, an earlier start time might allow the employee to make deliveries throughout his entire shift. Other options might include converting the position to part-time or assigning other tasks to the employee for the last two hours of his shift.

Take appropriate corrective action against the employees responsible for the improper purchases.

Implement controls to ensure that staff do not split contracts to evade competitive bidding requirements and that staff obtain and document in the procurement file the appropriate number of price quotations from certified small businesses prior to purchasing goods.

Provide adequate training to staff responsible for preparing and approving purchases.

Correct inconsistent accounting practices and require staff to associate expenditures directly with the purchase orders that authorized the expenditures.

Seek reimbursement from the manager for the costs associated with his misuse of state vehicles.

Issue a memorandum regarding the appropriate use of state-owned vehicles to all division employees with access to state vehicles.

Verify that the two engineers follow the directives outlined in their reprimands.

Require that the supervisor establish practices that enable him to ensure that his subordinates work their entire shifts.

Take appropriate adverse or corrective action against the supervisor for his failure to adequately monitor his subordinates' attendance.

Provide training to its employees, emphasizing the need to protect confidential information from misuse and reiterating that employees are prohibited from hiding documents or storing them at home.

Implement a protocol that requires management and staff to search for and locate missing claim files and file documents immediately after the discovery of them missing.

Take appropriate disciplinary action against the employee's supervisor for failing to monitor the employee's actions after becoming aware that the employee had hidden claims board documents.

Establish a protocol to ensure that upon receiving credible information that a medical professional may not be capable of treating patients competently, it promptly relieves that professional from treating patients, pending an investigation.

Increase the priority that its Office of Internal Affairs assigns to the investigation of high-salaried employees.

Develop procedures to ensure that the Office of Internal Affairs assigns a higher priority for completion of investigations into employee misconduct involving employees who have been assigned alternate duties.

Ensure that managers or their designees review exception reports within two working days, as required by Motor Vehicles' policy.

Determine whether corrective or disciplinary action is necessary for the employee's manager.