Report I2019-0559 Recommendations

After the State Auditor's Office completes an investigation and issues a copy of its investigative report to the state department involved, the department is required by the Whistleblower Protection Act to provide the State Auditor with information about the actions it has taken in response to the report. Within 60 days of receiving the report, the department must report to the State Auditor any disciplinary action it has taken or intends to take against any employee who was a subject of the investigation. Also within 60 days, the department must report to the State Auditor any actions it has taken or intends to take to implement the recommendations made in the report to prevent the continuation or recurrence of the improper activities described in the report. When the department has not completed all of its intended actions within 60 days, the department must report on its actions monthly thereafter until all of its intended actions have been taken. Below is a listing of each recommendation the State Auditor made in the report referenced, as well as a link to a summary of what the department has reported to the State Auditor about its actions in response to the report. Information about the departmentís responsive actions and the State Auditorís assessment of those actions will be updated on this site quarterly.

Recommendations in Report I2019-0559: California Prison Industry Authority: It Gave Nearly $1.3 Million in Unlawful Gifts to Other State Agencies and Repeatedly Violated Merit‑Based Employment Principles (Release Date: July 2021)

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Recommendations for Case I2019-0559
Departments: Conservation Corps, California; Corrections and Rehabilitation, Department of; Prison Industry Authority
Number Recommendation Status
1

CalPIA should take appropriate disciplinary action against any of the employees responsible for authorizing the unlawful use of funds. If any such individuals are no longer employed by CalPIA, consider placing a notice of this investigation in their personnel files.

Fully Implemented
2

CalPIA should work with the Prison Industry Board to establish sufficient controls, such as providing training to executive staff to better understand how CalPIA funds and resources should be used, and implement a more thorough approval process to ensure that CalPIA does not gift funds to other state agencies.

Fully Implemented
3

CalPIA should cancel the executive leadership training contract so that no additional funds are spent from it.

Resolved
4

CDCR should implement new, or strengthen existing, controls and procedures to ensure that a gift to the agency from any source, public or private, is appropriately accepted or declined and that sufficient documentation is kept to create a record of it.

Fully Implemented
5

Conservation Corps should implement new, or strengthen existing, controls and procedures to ensure that a gift to the agency from any source, public or private, is appropriately accepted or declined and that sufficient documentation is kept to create a record of it.

Fully Implemented
6

CalPIA should take disciplinary action against executives who failed to uphold their duty to protect the merit-based system for hiring civil servants. If any of the employees responsible for these appointments are no longer employed by CalPIA, consider placing a notice of this investigation in their personnel files.

Fully Implemented
7

CalPIA should review all special consultant positions and work with CalHR to determine whether they are properly classified.

Fully Implemented
8

CalPIA should require all executives, hiring managers, and human resource managers to undergo CalHR or Personnel Board training on the requirements for making good faith appointments.

Fully Implemented
9

CalPIA should, in consultation with the Personnel Board, consider voiding appointments and requiring employees who acted in bad faith to return all compensation as the Table on page 22 shows.

Partially Implemented


Print all recommendations and responses.