Report I2016-2 Recommendations

Pursue rent and utility payments due from the mobile home park's tenants on a regular and timely basis. This will require that Caltrans develop a means to read the submeters of the mobile home park's tenants.

Initiate appropriate collection procedures and, if necessary, eviction procedures for tenants who are delinquent in the payment of rent, utilities, or late fees.

Immediately begin eviction procedures against the two individuals illegally occupying two mobile homes within the mobile home park.

Provide training to right-of-way agents and their supervisors in District 10 regarding the challenges it faces with this mobile home park.

Immediately cease any further reimbursements to the official for travel from Sonoma County to Sacramento.

Ensure that all Public Health records reflect the official's headquarters as Sacramento.

Determine whether it should have reported the official's reimbursements as a taxable fringe benefit and, if so, amend any relevant tax documents.

Revise its policies regarding travel expense processing to ensure that its travel unit staff looks for travel patterns and other indications of improper travel expense claims.

Provide training to all approving supervisors and managers who oversee staff who travel for work purposes to ensure that they understand how to properly determine and establish headquarters locations for their employees.

Take appropriate corrective or disciplinary action against the officer for failing to follow policy in accepting items of value from a vendor who did business with State Parks.

Take appropriate corrective or disciplinary action against the supervisor for his failure to properly direct the officer to take appropriate action regarding the sunglasses and for purchasing a pair of the sunglasses.

Provide training to relevant staff on the appropriate actions to take if they receive something of value from any individual or entity that does business with State Parks.

Take appropriate corrective action against the district engineer and the supervisors for their participation in or failure to address the conflict of interest.

Through training and other appropriate means, take steps to ensure the district engineer and others in similar positions do not participate in decisions involving their own economic interests.

Provide training to those responsible for reviewing statements of economic interests regarding how to identify conflicts of interests and when to consult with legal counsel.

Refer this case to the Fair Political Practices Commission (FPPC) so it can determine whether further action is warranted.

Take appropriate corrective or disciplinary action against the executive for wasting $2,970 by failing to explore placing the employee in an additional position.

Request that CalHR conduct the necessary assessment to determine whether additional appointments are permissible if State Hospitals deems it necessary to have employees perform duties not related to their current positions.

Cease allowing the investigator to perform communications operator duties unless she is appointed to an additional position after a competitive selection process.

Provide training to the executive about when full-time employees may perform duties that are significantly different from those of their own job classifications and how to make additional appointments when permissible.

Determine the total cost of the charges that the supervisor incurred due to her misuse of the state-issued cell phone and seek repayment.

Determine whether the supervisor misused state-compensated time to conduct personal business during her normal work hours by reviewing her cell phone records and identifying the time and duration of calls that occurred during her workdays.

Take appropriate corrective and disciplinary action against the supervisor for misusing her state-issued cell phone for personal purposes and, if applicable, for conducting private business during state-compensated time.

Conduct a review of all staff in the former section chief's division to ensure that all appropriate personnel have completed the required ethics training within the last two years, as state law requires.

Designate a specific individual within the former section chief's division to track division staff's completion of ethics training. Health Care Services should ensure it maintains a copy of the staff's certificates of completion for five years as required by state law and department policy.

Develop procedures for handling similar situations involving the one-year ban on former state employees engaging in prohibited communications should they occur in the future.