Report I2010-1 Recommendations

Charge the employee's leave balances for the 82 hours that she did not work from February 2007 through March 2008, or it should dock the employee for these hours if the employee has no leave credits remaining.

Provide training to the manager and his staff regarding policies and procedures for time reporting.

Require its purchasing staff to comply with state contracting rules for all purchases and to document the steps involved in their compliance, including, when applicable, the techniques used to determine whether a price quote is fair and reasonable.

Provide additional training to its warehouse staff, reaffirming that they should confirm the receipt of ordered items by visually inspecting the items once received and comparing them to corresponding purchase orders or invoices. This training should also emphasize the importance of the role that warehouse staff play in ensuring that division office staff follow the purchasing process.

Place a memorandum in the employee's personnel file indicating that the employee retired during the course of an investigation that substantiated his improper governmental activity.

Distribute a memorandum to all Channel Islands employees reiterating the university's conflict-of-interest policies and the reporting required by state law for gifts received from
contractors or vendors.

Monitor the employee's work to ensure that he is completing only those duties assigned to his classification.

Distribute to its managerial staff a memorandum reminding them that employees are to perform work within their classifications.

Formally remind the supervisor about the duties delineated by job classifications for employees that the supervisor oversees.

Seek corrective action against the supervisor for his misuse of the two employees' time.

Monitor the employee's use of state time and equipment after he returns to his former position.

Redistribute to its employees the relevant laws and policies and provide training as necessary.

Formally remind its staff about the specific actions that must be taken before outside individuals and entities may use university facilities.

Develop policies and procedures to specifically address the use of laboratory facilities and university equipment and supplies by individuals and entities not affiliated with the university.

Recover the amount owed for the misuse of its facilities, equipment, and supplies.

Take appropriate corrective action against the Cal/OSHA inspector for her improper acts and against her manager for his failure to adequately supervise the inspector.

Evaluate current controls designed to ensure that inspectors work the required number of hours and implement changes as necessary to ensure that time and attendance abuse does not recur.

Establish controls to ensure that it does not allow employees to work schedules in which they determine their own hours and in which they track absences and make up hours informally.

Take appropriate disciplinary steps to deal with the employee's improper actions.

Require the employee to repay the State for the expenses that she claimed but did not incur.

Reinforce with the appropriate staff through training, redistribution of policies, or other appropriate methods the existing rules regarding fictitious claims and incompatible activities.

Take appropriate corrective action against the employee and others who failed to ensure that the timekeeping records were accurate.

Verify that the employee and staff who review time sheets are trained properly regarding timekeeping procedures.

Implement additional controls over its time sheet review process, including a verification that all work and leave is accounted for in weeks that overlap monthly pay periods.

Correct the errors identified by collecting the $1,206 paid to the employee for the 53 hours he did not work or by charging his leave balances accordingly.

Discontinue its practice of using the public recreation program exemption to exempt heritage schools from child care licensing requirements.

Require heritage schools to apply for child care licenses, unless state law is enacted to provide an exemption.

Notify heritage schools that were previously exempted from licensing that Social Services now requires these schools to obtain child care licenses.