Report I2017-1 Recommendation 2 Responses

Report I2017-1: Investigations of Improper Activities by State Agencies and Employees: Misuse of Resources, Inaccurate Attendance Records, Disclosure of Confidential Information, and Improper Payments (Release Date: March 2017)

Case Number I2016-0112

Recommendation #2 To: Corrections and Rehabilitation, Department of

CDCR should review the duty statements of all employees within the parole division who have held the positions discussed in this report and who have state vehicles for their exclusive use to determine whether the assignments of state vehicles comply with the laws and policies of the State and the parole division. If CDCR determines that a vehicle assignment is appropriate, it should modify each employee's duty statement to indicate the percentage of time the employee should expect to perform fieldwork, ensure that the state vehicles assigned to these employees are not pool vehicles, and ensure that each employee has an approved home storage permit on file.

Agency Response From May 2017

CDCR stated that the state vehicles previously assigned to the identified positions were removed as the positions did not meet the requirements of having an assigned state vehicle. CDCR stated subsequently that the employees currently in the other positions identified in this report did not have state vehicles for them to return. In addition, CDCR provided us with a list of 32 parole administrators in its northern and southern parole regions who turned in their state vehicles as a result of its review of vehicle assignments.

California State Auditor's Assessment of Status: Fully Implemented

Agency Response From April 2017

CDCR stated that it reviewed the duty statements for the three positions as we recommended, and it concluded that none of these positions required either a take-home vehicle or a vehicle home storage permit. As a result, it did not revise any duty statements. However, CDCR did not specify any actions that it took to rectify the situation. In particular, if CDCR determined that the employees in these positions did not need state vehicles, we expected it to require the employees to return their state vehicles. CDCR's response did not mention any return of state vehicles; thus, we requested additional clarification in its next update.

California State Auditor's Assessment of Status: Partially Implemented

Agency Response From February 2017

CDCR stated that it would review the duty statements of the positions that we recommended it review. For each employee who the parole division deems to have a properly assigned vehicle, the division will modify the duty statement to indicate the percentage of time the employee is expected to travel overall to perform the essential functions of his or her job. In addition, CDCR stated that supervisory staff within the parole division will be instructed to review and confirm that the issuance and use of state vehicles in the performance of employees' duties comply with applicable laws, rules, policies, and regulations and that supervisory staff will confirm that vehicles assigned for exclusive use are not designated pool vehicles. CDCR committed to ensure that by the end of April 2017, parole division staff who are authorized to have assigned state vehicles at home overnight will have current and complete home storage permits on file.

California State Auditor's Assessment of Status: Pending

All Recommendations in I2017-1