Report I2015-1 Recommendation 9 Responses

Report I2015-1: Investigations of Improper Activities by State Agencies and Employees (Release Date: August 2015)

Case Number I2012-1655

Recommendation #9 To: Transportation, Department of

Provide appropriate counseling and training to the district staff management involved so that they are aware of the proper procedures of maintaining daily reports and recording, reviewing, and approving accurate time sheets.

Agency Response From February 2016

Caltrans stated that the district division chief of construction held a meeting with senior engineers in July 2015 to remind them of the requirement for resident engineers to submit daily reports, in accordance with the Caltrans' construction manual. The district division chief has ensured that staff have been submitting reports regularly.

California State Auditor's Assessment of Status: Fully Implemented

Agency Response From November 2015

Caltrans provided documentation to support that time sheet submission has improved since the district director issued a memorandum in June 2015 regarding the timely submission and approval of time sheets. In addition, the district implemented mandatory weekly submission of daily activity reports from all construction resident engineers to senior engineers. District staff report compliance or noncompliance to district management.

California State Auditor's Assessment of Status: Partially Implemented

All Recommendations in I2015-1