Report I2011-1 Recommendation 4 Responses

Report I2011-1: Investigations of Improper Activities by State Agencies and Employees: Waste of State Funds, Misuse of State Resources, Falsification of Records, Inexcusable Neglect of Duty, Failure to Monitor Time Reporting, and Other Violations of State Law (Release Date: August 2011)

Case Number I2009-1203

Recommendation #4 To: Corrections and Rehabilitation, Department of

Corrections should establish a system for monitoring whether psychology staff at the correctional facility, including the chief psychologist, are working during specified hours of duty.

Agency Response From November 2013

Corrections stated that the operating procedure outlined in last year's memorandum to staff has been working effectively and that there have not been any problems in using the procedure for purposes of monitoring employees' attendance. Therefore, Corrections has fully implemented this recommendation.

California State Auditor's Assessment of Status: Fully Implemented

Agency Response From November 2012

Corrections issued a memorandum to staff and created an operating procedure that outlined the requirement for staff to complete requests for leave or notify a supervisor when leaving work early. It also indicated that its staff are required to use sign-in and sign-out sheets, and that supervisors check the sheets and compare them with approved time-off calendars. However, Corrections' actions will not fully ensure that psychology staff work during specified hours of duty, For instance, the use of sign-in and sign-out sheets relies heavily on the truthfulness and accuracy of the information that each employee inputs on the sheets, which limits the reliability of the control. In addition, it has not formally documented in a policy, procedure, or otherwise the supervisors' responsibilities to monitor the sign-in and sign-out sheets and compare them to attendance reports.

California State Auditor's Assessment of Status: Partially Implemented

All Recommendations in I2011-1