Report I2009-0702 Recommendation 1 Responses

Report I2009-0702: Department of Corrections and Rehabilitation: Its Poor Internal Controls Allowed Facilities to Overpay Employees for Inmate Supervision (Release Date: November 2009)

Case Number I2009-0702

Recommendation #1 To: Corrections and Rehabilitation, Department of

To ensure that employees who receive the pay differential supervise the required number of inmates for the required number of hours, Corrections should require employees at all of its facilities to submit copies of the supervised inmates' time sheets to their personnel offices each month along with their own time sheets. Supervisors who qualify for the pay differential because their subordinates supervise inmates should submit their own time sheets and the names of those they supervise. Personnel staff should use these documents to verify each employee's eligibility to receive the pay differential.

Agency Response From December 2009

Corrections reported that in May 2010 it issued a department-wide operational procedure that clarified and defined the criteria for receiving inmate supervision pay, identified documentation and training needs, and established an internal audit process. Corrections also reported that in June 2010 it had conducted training with its personnel officers and personnel staff regarding its new department-wide procedure. In November 2010 Corrections stated that it was still developing an internal audit process to examine compliance with the operating procedure and that it anticipated scheduling its first annual audit between July and September 2011. (See 2011-406 p. 46)

California State Auditor's Assessment of Status: Fully Implemented

All Recommendations in I2009-0702