Report I2009-0640 Recommendation 4 Responses

Report I2009-0640: California Department of Transportation: Caltrans Employees Engaged in Inexcusable Neglect of Duty, Received Overpayment for Overtime, Falsified Test Data, and Misappropriated State Property (Release Date: March 2013)

Case Number I2009-0640

Recommendation #4 To: Transportation, Department of

To address the false claims for overtime and differential work hours submitted by technicians A and B and approved by their supervisor, we recommend that Caltrans reinforce with Caltrans supervisors that they have a duty to verify that overtime and specially compensated work actually has been performed prior to authorizing payment for the work. (See I2009-0640, p. 23)

Agency Response From February 2013

Caltrans sent an e-mail to all managers and supervisors in December 2011 regarding its revised policy governing the use of overtime and the responsibility of managers and supervisors to review the overtime policy with their employees. In addition, in November 2012, Caltrans' human resources division issued a personnel bulletin that provided instructions for requesting and approving overtime, including the need to obtain pre-approval of overtime and maintain proper overtime documentation.

California State Auditor's Assessment of Status: Fully Implemented

All Recommendations in I2009-0640