Report 2023-302 Recommendation 6 Responses

Report 2023-302: Judicial Branch Procurement: Judicial Council of California (Release Date: January 2024)

Recommendation #6 To: Judicial Council of California

By March 2024, the Judicial Council should do the following: include in its procedures and training the steps required to record accurate dates when the Judicial Council executes a contract.

6-Month Agency Response

The Judicial Council's procurement team updated its business practices and training material to include appropriate direction on how to record contract start and end dates in Fi$Cal. In November 2023, existing procurement staff received direction on how to accurately report this data. All newly hired procurement staff receive proper direction during the onboarding/orientation process. We will attain full implementation upon delivery of training scheduled for July 2024.

California State Auditor's Assessment of 6-Month Status: Pending

60-Day Agency Response

Judicial Council procurement staff have been directed by management to record accurate contract start and end dates in FI$Cal for all transactions. Additionally, the training that will be provided to all Judicial Council procurement staff in June to address other recommendations from this audit will include the specific steps staff must take to record accurate dates in FI$Cal, and has been incorporated into the onboarding/orientation process for any newly hired procurement staff.

California State Auditor's Assessment of 60-Day Status: Pending

All Recommendations in 2023-302

Agency responses received are posted verbatim.