Report 2023-302 Recommendation 5 Responses

Report 2023-302: Judicial Branch Procurement: Judicial Council of California (Release Date: January 2024)

Recommendation #5 To: Judicial Council of California

By March 2024, the Judicial Council should do the following: formalize the processes by which contract dates are recorded in FI$Cal to ensure that the dates for any contracts it enters into in the future are accurate.

6-Month Agency Response

The Judicial Council's procurement team updated its business practices and training material to include appropriate direction on how to record contract start and end dates in Fi$Cal. In November 2023, existing procurement staff received direction on how to accurately report this data. All newly hired procurement staff receive proper direction during the onboarding/orientation process. We will attain full implementation upon delivery of training scheduled for July 2024.

California State Auditor's Assessment of 6-Month Status: Pending

60-Day Agency Response

In November 2023, Judicial Council procurement staff was instructed to record accurate contract start and end dates in FI$Cal for all transactions. This topic will also be included in the training to be provided to procurement staff by June 2024, and has been incorporated into the onboarding/orientation process for any newly hired procurement staff. Procurement leadership plans to periodically audit compliance with this procedural change.

California State Auditor's Assessment of 60-Day Status: Pending

All Recommendations in 2023-302

Agency responses received are posted verbatim.