Report 2022-301 Recommendation 8 Responses
Report 2022-301: Judicial Branch Procurement: Although Four Superior Courts We Reviewed Generally Met Procurement Requirements, Glenn County Superior Court Needs to Significantly Improve Its Procurement Practices (Release Date: January 2023)
Recommendation #8 To: Superior Court of California, County of Glenn
To demonstrate that it follows competitive bidding and contract award requirements, Glenn should, by July 2023, develop and implement a process for ensuring that its contracting practices meet requirements in state law. The court should also maintain complete information and documentation about its population of contracts.
Annual Follow-Up Agency Response From March 2025
In addition to maintaining all of its contracts in a secure network folder, the Glenn Superior Court is now also utilizing an Excel Spreadsheet to track, organize and maintain essential information about its entire population of contracts.
- Completion Date: March 2025
California State Auditor's Assessment of Annual Follow-Up Status: Fully Implemented
In addition to the documentation provided in its one-year response, Glenn Superior Court provided evidence of the Excel Spreadsheet it uses to maintain information about its population of contracts.
1-Year Agency Response
In June 2023, Glenn developed and implemented a process for ensuring that its contracting practices meet requirements in state law. The court also created and maintains complete information and documentation about its population of contracts.
- Completion Date: June 2023
- Response Date: March 2024
California State Auditor's Assessment of 1-Year Status: Partially Implemented
Glenn County provided evidence to demonstrate that it developed and implemented a process for ensuring that its contracting practices meet requirements in state law. The court also provided evidence demonstrating that it maintains its contracts in a network folder. To the extent that it maintains complete information and documentation about its population of contracts, Glenn County will have fully implemented our recommendation.
- Auditee did not address all aspects of the recommendation
6-Month Agency Response
We now file all contracts in a folder with all of the invoices and supporting documentation attached. We have addressed competitive bidding and contract awards in our purchasing policy.
- Completion Date: May 2023
- Response Date: June 2023
California State Auditor's Assessment of 6-Month Status: Pending
Glenn County provided evidence of its implementation of this recommendation in its one-year response. Refer to our one-year response for our assessment.
- Auditee did not substantiate its claim of full implementation
60-Day Agency Response
Glenn Court is currently working on a policy to address this concern.
- Estimated Completion Date: 6/1/2023
- Response Date: March 2023
California State Auditor's Assessment of 60-Day Status: Pending
All Recommendations in 2022-301
Agency responses received are posted verbatim.