Report 2022-301 Recommendation 3 Responses
Report 2022-301: Judicial Branch Procurement: Although Four Superior Courts We Reviewed Generally Met Procurement Requirements, Glenn County Superior Court Needs to Significantly Improve Its Procurement Practices (Release Date: January 2023)
Recommendation #3 To: Superior Court of California, County of Glenn
To ensure that purchase requests are appropriate and authorized, Glenn should, by July 2023, implement a formal process for obtaining and documenting prior authorization before agreeing to make purchases. This process should include completing purchase order forms and requiring staff to adhere to these procedures.
1-Year Agency Response
Glenn in June 2023 implemented a formal process for obtaining and documenting prior authorization before agreeing to make purchases. This process includes completing purchase order forms and requiring staff to adhere to these procedures.
- Completion Date: June 2023
- Response Date: March 2024
California State Auditor's Assessment of 1-Year Status: Fully Implemented
Glenn County provided the relevant evidence to demonstrate that it implemented a formal process for obtaining and documenting prior authorization before agreeing to make purchases, and that the process includes provisions for completing purchase order documents and requiring staff to adhere to these procedures.
6-Month Agency Response
We now require purchase orders for every purchase over $750.00. We have completed our Local Contracting Manual and a purchasing policy set to take effect on July 1, 2023. Approval of these policies is on the administrative agenda for June 26, 2023. We do not anticipate any issues as we have already had these policies reviewed and approved by JC staff.
- Completion Date: July 2023
- Response Date: June 2023
California State Auditor's Assessment of 6-Month Status: Pending
Glenn County provided evidence of its implementation of this recommendation in its one-year response. Refer to our one-year response for our assessment.
- Auditee did not substantiate its claim of full implementation
60-Day Agency Response
Glenn Court is currently working on a policy to address this concern.
- Estimated Completion Date: 6/1/2023
- Response Date: March 2023
California State Auditor's Assessment of 60-Day Status: Pending
All Recommendations in 2022-301
Agency responses received are posted verbatim.