Report 2021-102 Recommendation 6 Responses

Report 2021-102: Indian Gaming Special Distribution Fund: The State Could Better Manage Its Distribution Fund and Its Problem Gambling Programs (Release Date: August 2022)

Recommendation #6 To: Justice, Department of

To ensure that its employees allocate their activities to the correct funding sources, the Bureau should:

-Formalize procedures for employees on how to properly track their time, including which activities may be charged to the distribution fund, and provide training on those procedures by October 2022.

-Conduct quarterly audits of employee timekeeping to ensure that employees appropriately track their time and that supervisors appropriately review and approve employee timesheets, beginning with the first quarter of fiscal year 2022-23.

-Continue with its planned rollout of a new timekeeping system in January 2025 and ensure that the new system does not allow employees to charge nontribal activities to the distribution fund.

Annual Follow-Up Agency Response From September 2024

Funding Update: The Bureau has secured approval for a Budget Change Proposal (BCP) in Fiscal Year 2024-25 to initiate the implementation of the License 2000 System Replacement. However, ongoing Maintenance and Operations (M&O) of the new system will be contingent upon obtaining additional BCP funding in future fiscal years.

Oversight Update: Project Delegation: The project has been delegated to the DOJ March 2024.

PAL Status: Stage 2 has been approved March 2024, and the project has completed CDT's PAL stages 3 and 4 internally this July 2024.

California State Auditor's Assessment of Annual Follow-Up Status: Pending

1-Year Agency Response

The Bureau continues to work on the new time reporting system.

California State Auditor's Assessment of 1-Year Status: Pending

6-Month Agency Response

The Bureau continues to work on the new time reporting system.

California State Auditor's Assessment of 6-Month Status: Pending

60-Day Agency Response

In October 2022, the Bureau provided time reporting system training and distributed procedures to its enforcement staff. In addition, the Bureau conducted its first quarterly audit in October 2022. Lastly, the Bureau continues to work on the project to replace its timekeeping system.

California State Auditor's Assessment of 60-Day Status: Partially Implemented

Although the Bureau addressed the first two portions of our recommendation, because it has not yet implemented its new timekeeping system, we have assessed this recommendation as partially implemented.

All Recommendations in 2021-102

Agency responses received are posted verbatim.