Report 2019-302 Recommendation 4 Responses

Report 2019-302: Judicial Council of California (Release Date: December 2019)

Recommendation #4 To: Judicial Council of California

To better limit the risk of inappropriate procurements and to ensure it procures goods and services at the best value, the Judicial Council should immediately revise its procurement process to include a final verification step to confirm that managers with appropriate signature authority approve its procurements.

60-Day Agency Response

The Judicial Council's staff expect to issue a revised contract routing sheet (example attached) by February 15, 2020. The revised routing sheet includes the dollar value of the procurement action and an initialed acknowledgement by the responsible Procurement Supervisor that they are aware of, and have not exceeded, their signature authority. This affirmation will act as a reminder, and a second source of documentation for discipline, should a signing authority exceed their authorized limit. In the event the proposed procurement action exceeds the supervisor's signature authority, the contract package will be forwarded to the procurement managers for their approval, both of whom have adequate signature authority.

California State Auditor's Assessment of 60-Day Status: Fully Implemented

All Recommendations in 2019-302

Agency responses received are posted verbatim.