Report 2018-301 Recommendation 9 Responses

Report 2018-301: Judicial Branch Procurement: Some Superior Courts Generally Followed Requirements but Could Improve Their Procurement Practices (Release Date: January 2019)

Recommendation #9 To: Superior Court of California, County of Santa Barbara

The Santa Barbara court should reinstate its previous requirement that staff submit packing slips or receipts before its payment of invoices.

60-Day Agency Response

The Santa Barbara Superior Court agrees that better documentation should be used for the receipt of goods and services. The court reinstated its previous requirement that staff submit packing slips or receipts before the payment of invoices. Managers and supervisors were notified of the reinstatement of the policy, and the updated Receipt of Goods/Services (ROG) Form is posted on the court intranet for easily accessible use. Accounts payable holds the invoices, and contacts the appropriate staff for submission, until the proper documentation is received.

• Completion Date: March 2019
• Response Date: March 2019

California State Auditor's Assessment of 60-Day Status: Fully Implemented

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All Recommendations in 2018-301

Agency responses received are posted verbatim.