Report 2018-301 Recommendation 5 Responses

Report 2018-301: Judicial Branch Procurement: Some Superior Courts Generally Followed Requirements but Could Improve Their Procurement Practices (Release Date: January 2019)

Recommendation #5 To: Superior Court of California, County of Santa Barbara

The Santa Barbara court should ensure that it documents its justifications and approvals for using noncompetitive procurements.

60-Day Agency Response

Santa Barbara Superior Court agrees that the justification and approvals for using noncompetitive procurements must be clearly documented in all contract files. The court began utilizing the procurement summary at the inception of the procurement, which serves as a check-list, to ensure all contract file documentation is included in each procurement. The internal procurement forms, including the Non-Competitively Bid Justification and Approval Form, were updated and are posted on the court intranet for easily accessible use. The court is also documenting all noncompetitive procurements accordingly.

California State Auditor's Assessment of 60-Day Status: Fully Implemented

All Recommendations in 2018-301

Agency responses received are posted verbatim.