Report 2018-301 Recommendation 3 Responses

Report 2018-301: Judicial Branch Procurement: Some Superior Courts Generally Followed Requirements but Could Improve Their Procurement Practices (Release Date: January 2019)

Recommendation #3 To: Superior Court of California, County of Monterey

The Monterey court should ensure that it documents fair and reasonable pricing from vendors in its procurement files.

60-Day Agency Response

In general, the court's practice has been to obtain at least three quotes for competitive and noncompetitive procurements and include the quotes in the procurement file (See Sections 5 and 6 on page 4 and Section 10b(VI) and (VII) on page 6 of the LCM). The court revised the Appendix III - Procurement Requirements Quick Reference section of the LCM to read "When considering the use of a LPA, even when the LPA was competitively bid, the Buyer should make an effort to seek better pricing and other terms with the vendor. The Buyer should include documentation on efforts made in the procurement file." The court is now following this practice.

California State Auditor's Assessment of 60-Day Status: Fully Implemented

All Recommendations in 2018-301

Agency responses received are posted verbatim.