Report 2018-114 Recommendation 26 Responses
Report 2018-114: Disabled Veteran Business Enterprise Program: The Departments of General Services and Veterans Affairs Have Failed to Maximize Participation and to Accurately Measure Program Success (Release Date: February 2019)
Recommendation #26 To: General Services, Department of
To ensure that DVBE participation data are reported accurately and consistently, General Services should implement or strengthen a review process to ensure that DVBE participation amounts entered into its data systems or FI$Cal are accurate. This review process should include verification, on a sample basis, of the amounts awarded to, and the certification status of, the DVBE contractor or subcontractor for high-value contracts that include DVBE participation.
1-Year Agency Response
To ensure that DVBE participation data is reported accurately and consistently in its data systems or FI$Cal, DGS' Office of Business and Acquisition Services (OBAS) has taken the following steps in implementation of a review process which includes verification, on a sample basis, of the amounts awarded to, and the certification status of, the DVBE contractors and subcontractors:
- Finalized the Small Business (SB) and DVBE Advocate Desk Manual.
- Finalized and tested procedures related to CAR reporting and contract verification (incorporated within the Desk Manual) in August of 2019.
- Completion Date: January 2020
- Response Date: February 2020
California State Auditor's Assessment of 1-Year Status: Fully Implemented
6-Month Agency Response
To ensure that DVBE participation data are reported accurately and consistently in its data systems or FI$Cal, DGS' Office of Business and Acquisition Services (OBAS) have taken the following steps toward implementation and will be fully implemented by October 2019:
- Continues to outline the Small Business (SB) and DVBE Advocate Desk Manual.
- Draft procedures related to CAR reporting and contract verification created, revisions still in progress.
- Plan to test procedures on CAR report due August 1, 2019.
- Estimated Completion Date: October 2019
- Response Date: August 2019
California State Auditor's Assessment of 6-Month Status: Pending
60-Day Agency Response
To ensure that DVBE participation data are reported accurately and consistently in its data systems or FI$Cal, DGS' Office of Business and Acquisition Services (OBAS) have taken the following steps toward implementation and will be fully implemented by October 2019:
- Attended the Consolidated Annual Report (CAR) training offered by OSDS on 03/06/19. Information obtained on how to run new CAR reports and new reporting requirements.
- Created a template for tracking sample basis contract verification. This template is still in draft format. Additional instructions and requirements will be added as procedures are developed.
- Began outlining the Small Business (SB) and DVBE Advocate Desk Manual. Procedures related to CAR reporting and contract verification.
- Estimated Completion Date: October 2019
- Response Date: April 2019
California State Auditor's Assessment of 60-Day Status: Pending
All Recommendations in 2018-114
Agency responses received are posted verbatim.