Report 2018-110 Recommendation 13 Responses

Report 2018-110: City of Lincoln: Financial Mismanagement, Insufficient Accountability, and Lax Oversight Threaten the City's Stability (Release Date: March 2019)

Recommendation #13 To: Lincoln, City of

To ensure that the city complies with its purchasing policy, the city manager should immediately develop and implement procedures for staff to obtain and document the required approval from the city manager or the city council before committing city resources. Beginning immediately, the city manager should also report to the city council on a regular basis all purchases that the city manager approves.

6-Month Agency Response

Staff began reporting to the City Council all purchases made by the City Manager at the March 26, 2019 City Council Meeting. A new documentation process was developed to provide staff consistent guidance on purchasing procedures. The process includes the requirement that a purchasing form is filled out and signed for documentation purposes.

California State Auditor's Assessment of 6-Month Status: Fully Implemented

60-Day Agency Response

Staff developed a new process for purchasing that includes a transmittal sheet that requires confirmation from staff that each required step in the purchasing process is followed. Training of staff has been initiated and will be completed in May 2019. Staff began reporting out on purchases made to City Council via a report filed with the City Council that is accepted by resolution at a regular City Council Meeting. The first full month of implementation will be May 2019.

California State Auditor's Assessment of 60-Day Status: Pending

All Recommendations in 2018-110

Agency responses received are posted verbatim.