Report 2017-119 Recommendation 69 Responses
Report 2017-119: California State University: It Has Not Provided Adequate Oversight of the Safety of Employees and Students Who Work With Hazardous Materials (Release Date: April 2018)
Recommendation #69 To: Sonoma State University
By September 2018, Sonoma should begin using its work order management system to track and ensure preventative maintenance inspections of air handler units are completed at least annually.
Annual Follow-Up Agency Response From October 2019
Sonoma State University has implemented its plan to use its new work order management system to track and ensure preventative maintenance inspections for air handler units are completed annually. We documented compliance with the inspection requirements in Fall 2018 and inspections are scheduled again in Fall 2019.
- Completion Date: September 2019
California State Auditor's Assessment of Annual Follow-Up Status: Fully Implemented
Sonoma provided evidence that it began using its work order management system to track preventative maintenance inspections of air handler units, and that inspections of the air handler units are completed at least annually.
1-Year Agency Response
SSU has added inspections of air handler units to its' Work Order System to ensure it is completed annually.
- Completion Date: September 2018
- Response Date: April 2019
California State Auditor's Assessment of 1-Year Status: Partially Implemented
Sonoma provided evidence that it began using its work order management system to track preventative maintenance inspections of air handler units. However, it did not provide evidence that all inspections are current. The work order report it provided only shows that it created the work orders to inspect air handler units and completed some inspections, but it does not show that it completed all of the inspections.
- Auditee did not substantiate its claim of full implementation
6-Month Agency Response
The university uses its work order management system to track and ensure preventative maintenance inspections of air handler units are completed at least annually by September 2018 as recommended. All inspections are current and will continue to be conducted annually.
- Completion Date: September 2018
- Response Date: October 2018
California State Auditor's Assessment of 6-Month Status: Partially Implemented
Sonoma provided evidence that it began using its work order management system to track preventative maintenance inspections of air handler units. However, it did not provide evidence that all inspections are current. The work order report it provided only shows that it created the work orders to inspect air handler units, but it does not show that it completed the inspections.
- Auditee did not substantiate its claim of full implementation
60-Day Agency Response
The university use its work order management system to track and ensure preventative maintenance inspections of air handler units are completed at least annually by September 2018 as recommended.
- Estimated Completion Date: 09/30/2018
- Response Date: June 2018
California State Auditor's Assessment of 60-Day Status: Pending
All Recommendations in 2017-119
Agency responses received are posted verbatim.