Report 2017-119 Recommendation 66 Responses
Report 2017-119: California State University: It Has Not Provided Adequate Oversight of the Safety of Employees and Students Who Work With Hazardous Materials (Release Date: April 2018)
Recommendation #66 To: Sonoma State University
Sonoma should add preventative maintenance work orders to its work order system by September 2018 to ensure that it completes fume hood and biosafety cabinet inspections annually as state regulations require.
Annual Follow-Up Agency Response From October 2019
Sonoma State University utilizes a work order system to ensure compliance with preventative maintenance of systems on campus. In Spring 2019, Sonoma State University moved to a new work order system that is more robust and provides greater integration with the facility maintenance work flow. We were converting all work orders from the retired work order system to the new work order system during the April 2019 response date. Work orders for the fume hoods and biosafety cabinets are now included in the new system to ensure inspection and maintenance of those systems is performed annually and documented.
- Completion Date: April 2019
California State Auditor's Assessment of Annual Follow-Up Status: Fully Implemented
Sonoma provided evidence demonstrating that it implemented preventative maintenance work orders to ensure that it completes fume hood and biosafety cabinet inspections annually as state regulations require.
1-Year Agency Response
SSU has added this to the Work Order System to ensure it is completed annually.
- Completion Date: September 2018
- Response Date: April 2019
California State Auditor's Assessment of 1-Year Status: Partially Implemented
Although Sonoma provided evidence demonstrating that it had completed fume hood and biosafety cabinet inspections, it did not provide evidence that it added preventative maintenance work orders to its work order system to ensure that it consistently completes fume hood and biosafety cabinet inspections annually as state regulations require.
We assessed Sonoma's 6-month response as partially implemented because it did not provide evidence that it added preventative maintenance work orders to its work order system to ensure that it completes fume hood and biosafety cabinet inspections annually as state regulations require in its main science building. It still has not provided this evidence and until it does so, we will continue to assess this recommendation as partially implemented.
- Auditee did not substantiate its claim of full implementation
6-Month Agency Response
The university has added preventative maintenance work orders into its work order system. All fume hoods and biosafety cabinets inspections are current and will be re-certified annually.
- Completion Date: September 2018
- Response Date: October 2018
California State Auditor's Assessment of 6-Month Status: Partially Implemented
Sonoma provided evidence that it added preventative maintenance work orders to its work order system to ensure that it completes fume hood and biosafety cabinet inspections annually as state regulations require in its art building and one science building. However, it did not provide evidence demonstrating that it did so for its main science building.
- Auditee did not substantiate its claim of full implementation
60-Day Agency Response
The university will add preventative maintenance work orders into its work order system by September 2018 semester as recommended.
- Estimated Completion Date: 09/30/2018
- Response Date: June 2018
California State Auditor's Assessment of 60-Day Status: Pending
All Recommendations in 2017-119
Agency responses received are posted verbatim.