Report 2017-112 Recommendation 11 Responses

Report 2017-112: Homelessness in California: State Government and the Los Angeles Homeless Services Authority Need to Strengthen Their Efforts to Address Homelessness (Release Date: April 2018)

Recommendation #11 To: Los Angeles Homeless Services Authority

To expand the number of service providers through targeted technical assistance, the Authority should evaluate the use of a document management system to support the application evaluation process and implement the appropriate system by December 2018.

1-Year Agency Response

LAHSA has fully implemented this recommendation by expanding the use of the MyOrg online system to collect and analyze application scores and awards. The Procurement team tested the MyOrg system in October and November 2018 and met with IT to provide feedback for further enhancements. IT completed the enhancements to MyOrg in December 2018. Procurement is now using the scoring function in MyOrg to track the application evaluation process. All awarded application data is being entered into Contract Logix.

California State Auditor's Assessment of 1-Year Status: Fully Implemented

6-Month Agency Response

LAHSA Procurement and IT departments are working to enhance current LAHSA systems including, MyOrg and Contract Logix, to allow more functionality including aggregate data tracking and analysis as requested by this audit. These enhancements are under development. The Procurement team has started testing the evaluation tracking with the scores from the most recent RFP. This will be fully implemented by the end of December 2018.

California State Auditor's Assessment of 6-Month Status: Pending

60-Day Agency Response

LAHSA Procurement and IT departments are working to enhance current LAHSA systems including, MyOrg and Contract Logix, to allow more functionality including aggregate data tracking and analysis as requested by this audit. These enhancements are under development and are scheduled for testing in October 2018 with full implementation by December 2018. LAHSA continues to investigate a robust grant management system.

California State Auditor's Assessment of 60-Day Status: Pending

All Recommendations in 2017-112

Agency responses received are posted verbatim.