Report 2017-032 Recommendation 29 Responses

Report 2017-032: Clery Act Requirements and Crime Reporting: Compliance Continues to Challenge California's Colleges and Universities (Release Date: May 2018)

Recommendation #29 To: Berkeley City College

Berkeley City College should retain documentation of Peralta's notification to its students demonstrating that Peralta appropriately notified the campus's community about the availability of its annual security report.

6-Month Agency Response

Copy of a 09/27/2018 email to students notifying them that the ASR is available sent to JimA@auditor.ca.gov on 10/10/2018.

California State Auditor's Assessment of 6-Month Status: Fully Implemented

Berkeley City College maintained a copy of its most recent e-mail distribution of its annual security report and provided it to our office. Thus, this recommendation is fully implemented.

60-Day Agency Response

Berkeley City College has centralized communication related to Clery under the Public Informations Officer utilizing a variety of media and archiving communications sent at large.

2018 ASR which will be published on October 2018 will include: DRAFT: The Public Information Officer is responsible for the development and dissemination of all College communications in the event of a campus emergency. This includes internal communications with students, faculty and staff, as well as communications with the media. The priority will be maintaining timely and open communications, providing complete and accurate information that has been confirmed about the emergency situation and the College's response to the crisis at hand. Communications with the media will be frequent throughout the duration of the emergency situation and disseminated in order of priority. The Peralta emergency response systems will be utilized for campus communication to students, faculty and staff. The Berkeley City College Web site will be used as a key medium for updating our campus community and the public on the details of the emergency situation and actions we are taking to address all related issues.

A media center will be established in the event of a widespread campus incident/disaster. The media center will include workspace for media personnel, electricity, telephones, Internet connections, campus and community directories and maps. A media pool of representatives from designated print and broadcast media outlets may be appointed to establish consistent message dissemination.

California State Auditor's Assessment of 60-Day Status: Pending

Although Berkeley City College describes procedures that will be included in its upcoming annual security report, its response does not address retaining documentation that Peralta notified the campus community about the availability of that report. We look forward to Berkeley City College providing this evidence upon issuance of the 2018 annual security report in October.

All Recommendations in 2017-032

Agency responses received are posted verbatim.