Report 2017-032 Recommendation 2 Responses

Report 2017-032: Clery Act Requirements and Crime Reporting: Compliance Continues to Challenge California's Colleges and Universities (Release Date: May 2018)

Recommendation #2 To: Berkeley City College

To ensure that its district provides it with policies and processes that the Clery Act and federal regulations require, Berkeley City College should develop and begin following a policy by August 2018 requiring that it periodically review the district's annual security reports or templates, as well as district policies. To the extent that it identifies any inaccurate information or missing policies, it should work with its district to make updates as necessary.

6-Month Agency Response

Berkeley City College and the Peralta Community College District has changed the review and distribution of the Annual Security Report from October 1st annually to three times a year. This information is noted on page 3 of the ASR and at the attached link.

California State Auditor's Assessment of 6-Month Status: Fully Implemented

Berkeley City College implemented a process requiring that key staff members review the annual security report and district policies three times per year to ensure all required policies are present.

60-Day Agency Response

Berkeley City College has updated it's Title IX website and will include in the 2018 ASR which will be published in October 2018:

#25 Included in its annual security report a description of its educational programs that promote the awareness...AND

#34 Included within its annual security report descriptions of its education programs that promote the awareness of...including ongoing prevention and awareness campaigns for students and faculty.

DRAFT: Not Anymore by Student Success is an interactive online programs designed to educate students on consent, sexual assault, stalking, domestic/dating violence, bystander intervention, sexual harassment, risk reduction and more. Students will receive an email at the beginning of each semester introducing them to this tool and information on accessing and completing the modules.

#31 Included within its annual security report a statement of policy that it generally must maintain as confidential any accommodations or protective measures provided to a victim.

DRAFT: Berkeley City College Confidentiality Information

#36 Included within its annual security report a statement that the accuser and accused are entitled to the same opportunities... AND

#37 Included within its annual security report a statement of policy that Includes that both the accuser and accused will be simultaneously informed...AND

#39 Included within its annual security report a statement of its procedures for institutional disciplinary actions...

DRAFT: Notification and Investigation Procedures:

California State Auditor's Assessment of 60-Day Status: Pending

Although Berkeley City College indicates that it will include specific information in its next annual security report, our recommendation states that Berkeley City College needs to develop a policy and process for reviewing the district's annual security report to ensure that it includes all required policy statements and district policies.

All Recommendations in 2017-032

Agency responses received are posted verbatim.