Report 2016-301 Recommendation 12 Responses

Report 2016-301: Judicial Branch Procurement: The Five Superior Courts We Reviewed Mostly Adhered to Required and Recommended Practices, but Some Improvements Are Needed (Release Date: November 2016)

Recommendation #12 To: Superior Court of California, County of San Mateo

To ensure that it properly authorizes payments and purchases only allowable items, the San Mateo court should process payments in accordance with the requirements and recommended practices of the Judicial Council and the State. Specifically, the San Mateo court should take steps to ensure that appropriate employees authorize all payments.

60-Day Agency Response

The court's Finance Director reviewed with accounts payable staff the Judicial Council's Financial Policy and Procedure Manual concerning payment approval, specifically FIN 8.01, and the court's approval process and approval matrix. Staff were reminded to check that documents contained all the necessary signatures from authorized signatories before processing payments.

• Completion Date: January 2017
• Response Date: January 2017

California State Auditor's Assessment of 60-Day Status: Fully Implemented

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All Recommendations in 2016-301

Agency responses received are posted verbatim.