Report 2016-125.2 Recommendation 1 Responses

Report 2016-125.2: The University of California Office of the President: Increasing Costs and Scheduling Delays Have Hampered the UCPath Project and Originally Anticipated Savings Are Unlikely to Materialize (Release Date: August 2017)

Recommendation #1 To: University of California Board of Regents

To ensure that they are able to exercise necessary oversight for the university's significant IT projects, the regents should develop status reporting standards for the Office of the President and all university locations to follow by December 2017. Such reporting standards should apply to all university IT projects with more than a specified cost and, at a minimum, should establish the frequency with which the Office of the President and all university locations must report to the regents. Such updates should occur at least three times per calendar year and coincide with regents' meetings to allow for oral discussion.

6-Month Agency Response

The Board of Regents approved a new policy related to significant IT project reporting for all projects budgeted or estimated above $5 million.

Policy 5103: (http://regents.universityofcalifornia.edu/governance/policies/5103.html )

The first triannual reporting was made to the Regents at the March 2018 meeting.

California State Auditor's Assessment of 6-Month Status: Fully Implemented

60-Day Agency Response

The University will develop a policy for large IT projects of $25M or greater that will establish (1) the frequency with which the Office of the President and all university locations report project status to the regents, (2) the types of disclosures the Office of the President and all university locations must present about each IT project to the regents, and (3) the types of significant project risks the Office of the President and all university locations must disclose and steps being taken to mitigate the risks on significant IT projects. Regental approval for the new policy is targeted for November 2017.

California State Auditor's Assessment of 60-Day Status: Pending

All Recommendations in 2016-125.2

Agency responses received are posted verbatim.