Report 2015-129 Recommendation 25 Responses

Report 2015-129: King City Police Department: Strengthening Management Practices Would Help Its Efforts to Prevent Officer Misconduct and to Regain the Public's Trust (Release Date: July 2016)

Recommendation #25 To: King City

To ensure that its policy is being implemented correctly and to prevent further inappropriate reimbursements, the City should monitor at least semiannually the implementation of its new policy on expense approvals that it adopted in February 2016.

6-Month Agency Response

In January and July, the City Manager conducts a review of implementation of the policy regarding reimbursements. A form has been created to document the review, which is focused on three areas. Credit card statements are reviewed to confirm that appropriate oversight was provided by the City's accountant. Second, personal reimbursements are randomly selected to confirm they meet policy and procedure requirements. Third, invoices authorized by department leaders for payment are randomly selected to confirm all payments were related to appropriate and budgeted expenses.

California State Auditor's Assessment of 6-Month Status: Fully Implemented

60-Day Agency Response

The City's Accountant now monitors expenditures on a monthly basis and the City Manager reviews implementation of the policy at least semi-annually.

California State Auditor's Assessment of 60-Day Status: Pending

Although the City claims to have fully implemented our recommendation to strengthen its monitoring of expenses, it could not substantiate its claims of this implementation. We anticipate that the City will be in a better position to provide supporting evidence in its six-month response, given the additional time for these procedures to be integrated within its activities.

All Recommendations in 2015-129

Agency responses received are posted verbatim.