Report 2015-121 Recommendation 12 Responses

Report 2015-121: California Department of Veterans Affairs: The State Paid Nearly $28 Million for a Flawed System That Fails to Meet the Needs of Its Veterans Homes (Release Date: June 2016)

Recommendation #12 To: Technology, California Department of

To ensure that it can demonstrate that it is acting in the best interest of the State, the Technology Department should, by December 2016, create a formal process to summarize its involvement and document key actions taken and decisions reached during agencies' contract disputes and negotiations for the termination of a contract and maintain those documents according to its records retention schedule.

1-Year Agency Response

This item is fully implemented. In March 2017, the CSA was sent CDT's internal procedures for documenting the processes associated with contract disputes or contract termination negotiations

California State Auditor's Assessment of 1-Year Status: Fully Implemented

6-Month Agency Response

The Planned Action this recommendation has not been completed due to other high priority workload demands. However, development of the internal procedures are underway, and the CDT needs to extend the planned completion date that was formerly December 2016 to March 2017.

California State Auditor's Assessment of 6-Month Status: Pending

60-Day Agency Response

The Department of Technology (CDT) agrees with this recommendation and will develop internal procedures for documenting the formal process associated with contract disputes or contract termination negotiations. Procedures include retaining a summary of negotiation outcomes maintained with applicable law and the CDT's records retention schedule.

Corrective Action Progress: The CDT internal procedures for the aforementioned Corrective Action Plan are currently under development.

California State Auditor's Assessment of 60-Day Status: Pending

All Recommendations in 2015-121

Agency responses received are posted verbatim.