Report 2015-119 All Recommendation Responses
Report 2015-119: State Board of Equalization: Its Tobacco Tax Enforcement Efforts Are Effective and Properly Funded, but Other Funding Options and Cost Savings Are Possible (Release Date: March 2016)
Recommendation for Legislative Action
To make the board's licensing program self-supporting, the Legislature should consider passing legislation to implement a funding model that will include a license fee increase or a combination of license fee increases, continued use of money from the Cigarette Tax Fund, and a cigarette tax increase similar to one of the proposed options outlined in this report.
Description of Legislative Action
The Legislature did not take action in the 2021-22 legislative session to address this specific recommendation.
- Legislative Action Current As-of: December 2022
California State Auditor's Assessment of Annual Follow-Up Status: No Action Taken
Description of Legislative Action
As of March 1, 2021, the Legislature has not taken action to address this specific recommendation.
- Legislative Action Current As-of: March 2021
California State Auditor's Assessment of Annual Follow-Up Status: No Action Taken
Description of Legislative Action
As of February 2020 the Legislature has not take action to address this specific recommendation.
- Legislative Action Current As-of: February 2020
California State Auditor's Assessment of Annual Follow-Up Status: No Action Taken
Description of Legislative Action
The Legislature has not taken action to address this specific recommendation.
- Legislative Action Current As-of: March 2019
California State Auditor's Assessment of Annual Follow-Up Status: No Action Taken
Description of Legislative Action
Legislation has not been introduced to address this specific recommendation.
- Legislative Action Current As-of: February 2018
California State Auditor's Assessment of Annual Follow-Up Status: No Action Taken
Recommendation #2 To: Equalization, Board of
Unless the Legislature directs the board to eliminate the compliance fund's excess fund balance within a time frame of more than a year, the board should eliminate the excess fund balance by June 30, 2017 by using it to offset the licensing program's annual funding shortfall. The board should also limit the fund's future balance to no more than two months' worth of licensing program expenditures.
Annual Follow-Up Agency Response From October 2022
In FY14 -15, the Cigarette Licensing Program's costs exceeded revenues by $8M. The Licensing Fund's appropriation was $1.9M, preventing CDTFA from using more of the fund balance. The difference was covered by Cigarette & Tobacco Tax revenues.
As part of the FY15-16 audit of the Cigarette Licensing Program, CSA recommended that the Legislature make the licensing program self-supporting and use the existing fund balance to cover any shortfall (by 6/30/17).
Since the audit, the Legislature enacted laws that increased licensing fee revenues, barred the use of Cigarette &Tobacco Tax revenues from funding the program, and required CDTFA to report annually on the program's financial position. These actions ensured that the program was self-funded. However, beginning in 2018-19, as a result of higher administrative costs and other expenses, expenditures exceed revenues creating an annual funding deficit, and as a result the fund reserve is being spent down. CDTFA forecasts the annual deficit to persist. In FY 21-22, the deficit was $361,000 and will continue to increase in future fiscal years.
Given the changes since the 2015 audit including changes in statute, annual funding deficit, and potential fund shortfall in the coming years CDTFA has complied with the audit findings and continues to spend down the fund reserve. While the Licensing Fund balance can currently cover the annual deficit, eventually a fee increase will likely be needed.
CDTFA is required to annually report to the Legislature on the adequacy of funding for the program. The report details annual revenues, expenditures, and the Licensing Fund's beginning and ending balance. The report ensures fund transparency, showing that the fund balance is no longer growing and is sufficient to support the program. The report for 21-22 will be completed by 12/31/22.
- Completion Date: June 2021
California State Auditor's Assessment of Annual Follow-Up Status: Partially Implemented
The annual report CDTFA provided shows the fund balance decreased, but it still remains high--approximately equal to one full year of program expenditures. As noted in the original audit report, guidance from the GFOA recommends that a fund with stable revenue and expenditures should have a balance to cover two months of expenditures. Therefore, to acknowledge that CDTFA has taken some steps to reduce the fund balance, we evaluate this recommendation as partially implemented, because more steps are needed for CDTFA to bring the balance to a more reasonable level.
- Auditee did not substantiate its claim of full implementation
- Auditee did not address all aspects of the recommendation
Annual Follow-Up Agency Response From October 2021
In FY14 -15, the Cigarette Licensing Program's costs exceeded revenues by $8M. The Licensing Fund's appropriation was $1.9M, preventing CDTFA from using more of the fund balance. The difference was covered by Cigarette & Tobacco Tax revenues.
As part of the FY15-16 audit of the Cigarette Licensing Program, CSA recommended that the Legislature make the licensing program self-supporting and use the existing fund balance to cover any shortfall (by 6/30/17).
Since the audit, the Legislature enacted laws that increased licensing fee revenues, barred the use of Cigarette &Tobacco Tax revenues from funding the program, and required CDTFA to report annually on the program's financial position. These actions ensured that the program was self-funded. However, beginning in 2018-19, as a result of higher administrative costs and other expenses, expenditures exceed revenues creating an annual funding deficit, and as a result the fund reserve is being spent down. CDTFA forecasts the annual deficit to persist. In FY 20-21, the deficit was $388,000 and will continue to increase in future fiscal years.
Given the changes since the 2015 audit including changes in statute, annual funding deficit, and potential fund shortfall in the coming years CDTFA has complied with the audit findings and continues to spend down the fund reserve. While the Licensing Fund balance can currently cover the annual deficit, eventually a fee increase will likely be needed.
CDTFA is required to annually report to the Legislature on the adequacy of funding for the program. The report details annual revenues, expenditures, and the Licensing Fund's beginning and ending balance. The report ensures fund transparency, showing that the fund balance is no longer growing and is sufficient to support the program. The report for 20-21 will be completed by 12/31/21.
- Completion Date: June 2021
California State Auditor's Assessment of Annual Follow-Up Status: Partially Implemented
Similar to last year, the spreadsheet CDTFA provided shows the fund balance still remains high and will remain high throughout the period projected (to FY 2027-28). As noted in the original audit report, guidance from the GFOA recommends that a fund with stable revenue and expenditures should have a balance to cover two months of expenditures. In this case, with the changes that have occurred, that recommended fund balance would be approximately $1.7 million ($9,909 x 2/12). The estimated fund balance for FY 2020-21 is greater than the estimated expenditures for that year. Moreover, the balance now is higher than it was during the audit. Therefore, to acknowledge that CDTFA has taken some steps to reduce the fund balance, we evaluate this recommendation as partially implemented as more steps are needed for CDTFA to bring the balance to a more reasonable level.
- Auditee did not substantiate its claim of full implementation
Annual Follow-Up Agency Response From October 2020
In FY14 -15, the Cigarette Licensing Program's costs exceeded revenues by $8M. The Licensing Fund's appropriation was $1.9M, preventing CDTFA from using more of the fund balance. The difference was covered by Cigarette & Tobacco Tax revenues.
As part of the FY15-16 audit of the Cigarette Licensing Program, CSA recommended that the Legislature make the licensing program self-supporting and use the existing fund balance to cover any shortfall (by 6/30/17).
Since the audit, the Legislature enacted laws that increased licensing fee revenues, barred the use of Cigarette &Tobacco Tax revenues from funding the program, and required CDTFA to report annually on the program's financial position. These actions were to ensure that the program was sufficiently funded and resourced. At the time, the changes made the program self-funded. However, as a result of higher administrative and other expenses, there has been an annual funding deficit, and CDTFA forecasts the annual deficit to persist. In FY 19-20, the deficit was$1.1M.
While the licensing fund balance currently can cover the annual deficit, eventually a fee increase will likely be needed. Given the changes since the 2015 audit - including the statute, annual funding deficit, and potential fund shortfall in the coming years - CDTFA contacted CSA in September 2019 to clarify its recommendations.
CDTFA is required to annually report to the Legislature on the adequacy of funding for the program. The report details annual revenues, expenditures, and the Licensing Fund's beginning and ending balance. The report ensures fund transparency, shows that the fund balance is no longer growing, and is sufficient to support the program. The report for 19-20 will be completed by 12/31/21.
- Estimated Completion Date: 12/30/2021
California State Auditor's Assessment of Annual Follow-Up Status: Partially Implemented
Annual Follow-Up Agency Response From November 2019
In FY 14-15, the costs of the Cigarette Licensing Program exceeded revenues by $8M. The shortfall was covered by Cigarette & Tobacco Tax revenues ($7.9M) and excess licensing fund balance ($0.lM). The appropriation from the licensing fund was only $1.9M, preventing CDTFA from using more of the fund balance.
Included in the 15/16 audit of the Licensing program, CSA made 2 recommendations. !)Legislature to make the program self-supporting. 2)Use the fund balance to address the shortfall (by 6/30/17).
Since the audit, the Legislature enacted laws that raised the fee, changed the fee to an annual fee, barred the use of Cigarette & Tobacco Tax revenues from funding the program, and required CDTFA to annually report on the adequacy of funding for the program. These actions were to ensure the program is self-funded and resourced to maintain enforcement.
The changes helped the program's funding to make it self-funded. However, based on forecasted expenses and revenues, CDTFA projects a funding shortfall. The estimated shortfall for 2019-20 and ongoing is $1M per year. The balance in the fund can cover this shortfall until it is depleted to allow the program to continue without requiring a fee increase. CDTFA contacted CSA in September to clarify its recommendation, in light of the legislation and the fund's condition, i.e., the shortfall is expected to persist.
One of the law changes requires a report on the adequacy of funding for the program to the Legislature annually. This report states the revenues and expenditures, i.e., whether the program is self-supporting, and the licensing fund's beginning balance, change, and ending balance. This ensures transparency that the fund balance is no longer growing and is sufficient to run the program. Estimated completion is 12/31/20. The 19/20 results will provide more clarity on whether the shortfall persists and to what degree.
- Estimated Completion Date: 12/31/2020
California State Auditor's Assessment of Annual Follow-Up Status: Pending
Annual Follow-Up Agency Response From October 2018
The Budget Act of 2018-19 (SB 840, Chapter 29) reflects all funding of the Cigarette and Tobacco Products Licensing Program (Licensing Program) from the Cigarette and Tobacco Products Compliance
Fund (Compliance Fund). (http://www.ebudget.ca.gov/2018-
19/pdf/Enacted/GovernorsBudget/7500/7600.pdf , Page 9).
This satisfies the requirement of AB 2770, which prohibits the use of cigarette tax revenue to fund the administration of the Licensing Program by July 1, 2019, one year earlier than required.
Limiting the Balance of the Compliance Fund:
The Department of Finance and the Legislature control how much is appropriated from the Compliance Fund. The amount appropriated to CDTFA, other state departments, and for Statewide General Administrative Expenditures (pro rata) versus the revenue collected from license fees influence the fund balance every year. The completion date of the recommendation is dependent on these factors.
Pursuant to AB 2770, the CDTFA is required to report "on or before January 1, 2019, and on and before January 1 annually thereafter," on the adequacy of funding for the Licensing Program. The annual report, as required by Business and Professional Code 22990.5, will provide a monitoring mechanism. It will report data, maintain an effective enforcement program, and can make recommendations to limit
the fund balance to an appropriate level.
The CDTFA will fully implement "a practice of limiting its balance to no more than two months' worth of expenditures," as stated in the recommendation, when it assesses a full year's worth of data on the
impact of the legislation and tax change. A recommendation will be made when the CDTFA reports this information to the Legislature, which is due by January 1, 2019.
- Estimated Completion Date: July 1, 2019
California State Auditor's Assessment of Annual Follow-Up Status: Pending
Annual Follow-Up Agency Response From February 2018
The California Department of Tax and Fee Administration (CDTFA), with the assistance of the Department of Finance (DOF), has shifted all funding of the Cigarette and Tobacco Products Licensing Program (Licensing Program) to the Cigarette and Tobacco Products Compliance Fund (Compliance Fund) in the proposed 2018-19 Governor's Budget (http://www.ebudget.ca.gov/2018-19/pdf/GovernorsBudget/7500/7600.pdf , Page 10).
This action will satisfy the requirement of AB 2770, which prohibits the use of cigarette tax revenue to fund the administration of the Licensing Program by July 1, 2019, one year earlier than required.
Limiting the Balance of the Compliance Fund:
The Department of Finance and the Legislature control how much is appropriated from the Compliance Fund. The amount appropriated to CDTFA, other state departments, and for Statewide General Administrative Expenditures (pro rata) versus the revenue collected from license fees influence the fund balance every year. The completion date of the recommendation is dependent on these factors.
Pursuant to AB 2770, the CDTFA is required to report "on or before January 1, 2019, and on and before January 1 annually thereafter," on the adequacy of funding for the Licensing Program. The annual report, as required by Business and Professional Code 22990.5, will provide a monitoring mechanism. It will report data, maintain an effective enforcement program, and can make recommendations to limit the fund balance to an appropriate level.
The CDTFA will fully implement "a practice of limiting its balance to no more than two months' worth of expenditures," as stated in the recommendation, when it assesses a full year's worth of data on the impact of the legislation and tax change. A recommendation will be made when the CDTFA reports this information to the Legislature, which is due by January 1, 2019.
- Estimated Completion Date: July 1, 2019
California State Auditor's Assessment of Annual Follow-Up Status: Pending
Annual Follow-Up Agency Response From November 2017
The California Department of Tax and Fee Administration (CDTFA) and the Department of Finance are in the process of eliminating all funding for the Cigarette Licensing Program that comes from the cigarette tax revenues through the annual budget process. This will result in the program being funded solely from the fees generated by the program in the 2018-19 fiscal year. It will also bring the CDTFA into compliance of AB 2770, which prohibits the use of cigarette tax revenue to fund the administration of the Licensing Program by July 1, 2019, one year earlier than required.
Limiting the Balance of the Compliance Fund
The Department of Finance and the Legislature control how much is appropriated from the Compliance Fund. The amount appropriated to CDTFA, other state departments, and for Statewide General Administrative Expenditures (pro rata) versus the revenue collected from license fees influence the fund balance every year. The completion date of the recommendation is dependent on these factors.
Pursuant to AB 2770, the CDTFA is required to report "on or before January 1, 2019, and on and before January 1 annually thereafter," on the adequacy of funding for the Licensing Program. The annual report, as required by Business and Professional Code 22990.5, will provide a monitoring mechanism. It will report data, maintain an effective enforcement program, and can make recommendations to limit the fund balance to an appropriate level limit the fund balance.
The CDTFA will fully implement "a practice of limiting its balance to no more than two months' worth of expenditures," as is stated in the recommendation, when it assesses a full year's worth of data on the impact of the legislation and the tax change. A recommendation will be made when the CDTFA reports this information to the Legislature, which is due by January 1, 2019.
- Estimated Completion Date: 7/1/2019
California State Auditor's Assessment of Annual Follow-Up Status: Pending
1-Year Agency Response
In the 2016-17 Budget Act, the Legislature shifted funding of the Cigarette and Tobacco Products Licensing Program (Licensing Program) from the four funds that receive Cigarette and Tobacco Products Surtax revenue to the Cigarette and Tobacco Products Compliance (Compliance) Fund. This funding shift will decrease the Compliance Fund by $5.2 million annually. In 2016, the Legislature also enacted ABx2-11, which changed the retailer licensing fee from a $100 one-time fee to an annual $265 fee and increased the annual fee for wholesalers and distributors from $1,000 to $1,200. Combined, these legislative changes will both reduce the Compliance Fund's balance and make the Licensing Program self-funded. In addition the Legislature enacted AB 2770, which prohibits the BOE from using revenues derived from the Cigarette and Tobacco Products Surtax to fund the Licensing Program by July 1, 2019. This Legislation also requires the BOE to report to the Legislature no later than January 1, 2019, and annually thereafter, regarding whether the Licensing Program is adequately funded.
- Completion Date: September 2016
- Response Date: March 2017
California State Auditor's Assessment of 1-Year Status: Pending
Although there have been several law changes, the status of this recommendation is pending the outcome of fiscal year 2016-17 to determine if the excess balance in the compliance fund has been eliminated. Additionally, in its follow-up communications with us, the board indicates that it will implement a practice of limiting the compliance fund's balance to no more than two months worth of expenditures, after it assesses a full fiscal year of data on the impact of these law changes.
- Auditee did not substantiate its claim of full implementation
6-Month Agency Response
The Legislature approved an action that reallocated $5.2 million of BOE's appropriation for the Cigarette and Tobacco Licensing Program in the spring of 2016. This reallocation will shift expenditures to the Cigarette and Tobacco Tax Compliance (Compliance) fund from the four funds that receive revenue from the Cigarette and Tobacco Products Surtax. This action will reduce the Compliance fund in the 2016-17 fiscal year by increasing BOE's appropriation to $7.5 million.
Additionally, two pieces of legislation were signed into law in May 2016 that changed the requirements of the Cigarette and Tobacco Licensing program. ABx2 11 increased the cost of the license and changed it from a one-time fee to an annual fee. SBx2 5 added to the definition of "tobacco products" any electronic nicotine delivery device, including, but not limited to, an electronic cigarette, cigar, pipe, or hookah; any component, part, or accessory of a tobacco product, whether or not sold separately. These law changes will change the revenue of the Compliance fund. BOE will continue to work with the Department of Finance and the Legislature to ensure the fund balance is at appropriate levels.
- Estimated Completion Date: TBD
- Response Date: September 2016
California State Auditor's Assessment of 6-Month Status: Pending
Ultimately, the excess of the fund balance depends on the affect of the recent legislation.
60-Day Agency Response
The Board of Equalization is in active discussions with the Department of Finance as to the best way to reduce the fund balance in the recommended time frame. Any adjustment to the appropriation of the Cigarette Licensing Program would require the approval of the Department of Finance and notification to the Legislature.
- Estimated Completion Date: tbd
- Response Date: April 2016
California State Auditor's Assessment of 60-Day Status: Pending
Recommendation #3 To: Equalization, Board of
The special taxes division should amend its budgeting process to reflect actual work that supervisors and support staff perform instead of adjusting staff members' predetermined allocations of time to ensure that the division does not exceed each program's budget.
6-Month Agency Response
The Special Taxes divisions have amended the time reporting processes for supervisory and support positions to be consistent with the BOE Time Reporting Manual regarding prorated time codes. The BOE Time Reporting Manual states:
"When time is spent on assignments involving more than one tax program and/or function and it is impractical to make an exact distribution of time, the time should be prorated according to a pattern which is representative of the individual employee's actual working conditions. The pattern may be based on records of actual hours worked or work counts during a sample period. The pattern should be updated annually or when changing conditions indicate the pattern may no longer be representative."
Staff analyzed actual hours worked throughout the various branches within the Special Taxes Divisions to determine the proration that is now used. The proration for supervisors and support staff is directly related to the work completed and hours charged to Special Taxes programs by each branch. The new prorated time codes were implemented for the May 2016 pay period and will be re-analyzed at the end of each fiscal year to ensure the proration reflects actual working conditions.
- Completion Date: May 2016
- Response Date: September 2016
California State Auditor's Assessment of 6-Month Status: Fully Implemented
60-Day Agency Response
The Special Taxes divisions will amend time reporting processes for supervisory and support positions to be consistent with the BOE Time Reporting Manual regarding prorated time codes. The BOE Time Reporting Manual states:
"When time is spent on assignments involving more than one tax program and/or function and it is impractical to make an exact distribution of time, the time should be prorated according to a pattern which is representative of the individual employee's actual working conditions. The pattern may be based on records of actual hours worked or work counts during a sample period. The pattern should be updated annually or when changing conditions indicate the pattern may no longer be representative."
Staff is currently analyzing actual hours worked throughout the various branches within the Special Taxes Divisions to determine the proration that will be used. The proration for supervisors and support staff will be directly related to the work completed and hours charged to Special Taxes programs by each branch. It is estimated that the new prorated time codes will be used starting with the June 2016 pay period and will be re-analyzed at the end of each fiscal year to ensure the proration reflect actual working conditions.
- Estimated Completion Date: July 2016 + each FY
- Response Date: April 2016
California State Auditor's Assessment of 60-Day Status: Pending
Recommendation #4 To: Equalization, Board of
The investigations division should ensure that investigators charge their time according to division policy and should determine a method to more accurately allocate investigators' time instead of using the predetermined method established in 2005 and since discontinued.
6-Month Agency Response
The Investigation Division (ID) has implemented a new timesheet template, starting with the September 2016 pay period, effectively discontinuing the limited use of the 2005 template. In regards to the integrated cigarette and tobacco codes and how it applies to ID enforcement activities, time study research was completed. A four week time study of a criminal investigator's time related to criminal cigarette and tobacco products investigation activity was gathered along with feedback from an ID senior investigator who, for over 14 years, has participated and overseen more than one hundred cigarette and tobacco felony investigations at the state and federal level. The study's findings are that it is difficult to determine a specific breakdown of time associated with cigarette and tobacco product felony investigation activities and the application of time separately to the interrelated cigarette and tobacco product codes precisely. The optimal result is to split the time equally (50/50) for felony enforcement activities by allocating equal time to the two cigarette and tobacco codes.
- Completion Date: September 2016
- Response Date: September 2016
California State Auditor's Assessment of 6-Month Status: Fully Implemented
60-Day Agency Response
The Investigation Division (ID) will discontinue the use of the timesheet template from 2005. With the development of a replacement template, the ID weekly timesheet template is currently on clearance. Upon approval, the most current Board timesheet and updated ID weekly templates will be distributed to supervisors and staff with instructions on usage of the templates.
An analysis of criminal investigator functions was discussed to determine if a time study is an option to address the allocation of time for the integrated cigarette and tobacco codes for a criminal cigarette and tobacco investigation. A criminal investigator is now completing a two week time study. ID will then determine if the information gathered will be helpful with clarifying the allocation of time to cigarette and tobacco codes for criminal investigations.
ID met (and will continue to work) with the BOE Budget Unit in regards to the allocation of time for the two integrated cigarette and tobacco codes and how it applies to ID enforcement activities.
- Estimated Completion Date: TPD
- Response Date: April 2016
California State Auditor's Assessment of 60-Day Status: Pending
Recommendation #5 To: Equalization, Board of
To reduce the licensing program's enforcement cost without compromising the level of increased compliance with the cigarette and tobacco products tax law that the inspection program has produced, the board should reduce the number of annual inspections and reinspections of retailers, distributors, and wholesalers that it conducts each year to reflect changes in the number of licensees that sell cigarette and tobacco products in California. This adjustment should align with the same frequency of inspections that the board followed when it implemented the inspection program, which is 26 percent—or approximately one inspection every four years—of these licensed locations.
Annual Follow-Up Agency Response From November 2017
This recommendation was fully implemented with the passage of Proposition 56, the Cigarette Tax to Fund Healthcare, Tobacco Use Prevention, Research, and Law Enforcement Act, and the passage of the California 2017/18 budget act. The California Department of Tax and Fee Administration, formally the Board of Equalization, Investigations Division worked with the Department of Finance to establish an appropriate level of enforcement to efficiently address anticipated evasion levels resulting from the 230 percent increase in Cigarette Excise Taxes, and 37 percent ad-valorem increase in other tobacco product taxes. Revised staffing levels were incorporated into the FY 17/18 budget.
- Completion Date: July 2017
California State Auditor's Assessment of Annual Follow-Up Status: Resolved
Citing the need for additional enforcement due to the passage of Proposition 56, the department received funding for additional positions and a continuation of its current inspection frequencies. Although we recommended an inspection frequency of once every four years, the passage of Proposition 56 increased the taxes on cigarette and tobacco products, which the department believes will increase retailers' attempts to evade payment of these taxes.
1-Year Agency Response
To date, one PY position has been redirected (one PY redirection = 250 license verification inspections) to absorb new inspection workload generated from SB x 2-5 Electronic Cigarettes. SB x 2-5 added approximately 1,100 new licensees for e-cigarette and vaping shops (Budget Request 0860-002—BCP-2017-GB). This workload was a very conservative estimate as education and compliance efforts are expected to extend the time required for a typical inspection due to the variety of vaping and e-cigarette products available in the market place. Analysis of inspection zone data was completed to address the recommended reduction, while maintaining the safety of staff and improving existing team efficiencies, whether fully staffed or not. This analysis included use of GIS software to better balance inspection zones within Board districts.
The CSA recommendation, made prior to the passage of Proposition 56, was for a reduced number of inspections due to improved compliance and a reduced number of retailers. This recommendation resulted in a further reduction of two (2) additional personnel years, beyond the already redirected personnel. With the passage of Proposition 56, Investigations Division (ID) Management submitted a Budget Change Proposal (BCP), approved by the Board, which used the current ID budgeted tobacco program baseline to address anticipated evasion growth resulting from the 230 percent increase in cigarette taxes and projected increase of 38.7 percent in other tobacco products taxes. Within the BCP, ID recalibrated the frequency and annual number of inspections and anticipated enforcement activities necessary to mitigate and address anticipated elevated levels of evasion, while maintaining diligent levels of boots-on-the-ground enforcement related to the Master Settlement Agreement (MSA). As a result, CSA's recommendation 5 will be fully implemented following the implementation of Proposition 56.
- Estimated Completion Date: July 2017
- Response Date: March 2017
California State Auditor's Assessment of 1-Year Status: Pending
6-Month Agency Response
To date, one PY position has been redirected (one PY redirection = 250 license verification inspections) to absorb new inspection workload generated from SB x 2-5 Electronic Cigarettes. SBx 2-5 adds approximately 1,100 new licensees for e-cigarette and vaping shops (Budget Request 0860-002—BCP-2017-GB). The analysis of the inspection zone data is in progress to ensure that issues related to the recommended reduction are addressed appropriately, while maintaining the safety of staff and improving existing team efficiencies, whether fully staffed or not.
- Estimated Completion Date: 6/30/2017
- Response Date: September 2016
California State Auditor's Assessment of 6-Month Status: Pending
60-Day Agency Response
The analysis of a potential reduction of inspection teams from ten to nine teams is being completed to address the recommended reduction of enforcement activity (inspections) proportionate to the overall decrease in licensed retailers. After working with available data, the inspection zone data was summarized into a workable format. With the proposed reduction of inspectors, the assigned geographical area and associated distributor, wholesaler and retailer permits will require a re-allocation from the current designated zones to a reduced number of inspection zones. ID is starting to work with the summarized inspection zone data to develop option(s) for potential inspection zones with reduced staffing levels. ID's analysis and recommended option(s) will be submitted to the Board Members for further direction.
- Estimated Completion Date: TBD
- Response Date: April 2016
California State Auditor's Assessment of 60-Day Status: Pending
All Recommendations in 2015-119
Agency responses received are posted verbatim.