Report 2015-032 Recommendation 12 Responses

Report 2015-032: California's Postsecondary Educational Institutions: More Guidance Is Needed to Increase Compliance With Federal Crime Reporting Requirements (Release Date: July 2015)

Recommendation #12 To: University of Redlands

Redlands should review and adhere to applicable guidance related to the Clery Act, including the OPE handbook and the Uniform Crime Reporting Handbook, to ensure that it is including all required disclosures in its annual security reports.

60-Day Agency Response

The Department of Public Safety has followed the guidelines contained in the OPE Handbook for Campus Safety and Security Reporting. However, during the audit process it was noted that the University of Redland's summary descriptions of specified policy statements or procedures should be described in their entirety. Specifically, statements which completely address all educational programs to promote the awareness and prevention of occurrences of sexual misconduct for all incoming students and new employees; the rights of victims regarding protective orders; a description of all emergency response and evacuation procedures; and a complete description of the University's Missing Student Policy pertaining to designated confidential contact information. Following discussion with the auditors regarding this recommendation, the University of Redlands documented formal procedures in written format to address this issue prior to publication of the final audit report. In addition, the University of Redlands' ASR was revised to include each of the identified statements or procedures that had previously been described in summary as opposed to in entirety. The revised ASR has been posted on the University of Redlands website and is available in print format at the Department of Public Safety. The Notice of Availability of the 2015 ASR with these noted revisions has been provided to the entire University community and is included as an attachment to this response letter.

California State Auditor's Assessment of 60-Day Status: Fully Implemented

All Recommendations in 2015-032

Agency responses received are posted verbatim.