Report 2013-302/2013-303 Recommendation 24 Responses

Report 2013-302/2013-303: Judicial Branch Procurement: Semiannual Reports to the Legislature Are of Limited Usefulness, Information Systems Have Weak Controls, and Certain Improvements in Procurement Practices Are Needed (Release Date: December 2013)

Recommendation #24 To: Supreme Court of California

The AOC, HCRC, Supreme Court, and fourth and fifth districts should implement procedures to ensure that required noncompetitive procurement processes, such as preparing justifications and obtaining approval for sole-source procurements, are properly documented.

1-Year Agency Response

The Court has developed and implemented a comprehensive checklist to ensure the documentation of fair and reasonable pricing, evaluation and selection processes, and justifications and approvals for sole-source purchases are addressed going forward.

California State Auditor's Assessment of 1-Year Status: Fully Implemented

6-Month Agency Response

We are working on the changes of our porcedures and will be implemented as soon as possible.

California State Auditor's Assessment of 6-Month Status: Partially Implemented

The department does not appear to have implemented the draft checklist it developed for its 60-day response.

60-Day Agency Response

Have developed and implemented a comprehensive check-list to ensure the documentation of fair and reasonable pricing, evaluation and selection process, and justifications and approvals for sole-source purchases are addressed going forward.

California State Auditor's Assessment of 60-Day Status: Partially Implemented

The Supreme Court has developed a draft checklist to ensure its adheres to procurement requirements. However, the Supreme Court has not yet finalized the document or used it when entering into new contracts.

All Recommendations in 2013-302/2013-303

Agency responses received are posted verbatim.