Report 2013-123 Recommendation 1 Responses

Report 2013-123: California Community College Accreditation: Colleges Are Treated Inconsistently and Opportunities Exist for Improvement in the Accreditation Process (Release Date: June 2014)

Recommendation #1 To: Community Colleges Chancellor's Office

To ensure that colleges receive consistent and fair treatment and are able to address deficiencies, the chancellor's office should work with the community colleges and request clearer guidance from the commission regarding what actions would allow for the full two-year period in which to remediate concerns and what actions would constitute good cause for extending the time an institution has to address deficiencies beyond two years. In doing so, the chancellor's office should also encourage the commission to specify in its policies those scenarios under which it would exercise the good cause exception so that institutions would have a better understanding of when they might reasonably expect additional time to address deficiencies.

Annual Follow-Up Agency Response From January 2018

The Chancellor's Office gathered input related to this recommendation from a broad range of California community college stakeholders through discussions at Consultation Council as well as in other meetings with stakeholders. In addition, Chancellor Harris convened the Accreditation Task Force to make specific recommendations on improving the accreditation process for California community colleges. In late September 2015, the Task Force released its report which contains recommendations to the Board of Governors (report can be found at http://californiacommunitycolleges.cccco.edu/Portals/0/reports/2015-Accreditation-Report-ADA.pdf). The recommendations included numerous ways in which ACCJC could improve its effectiveness as an accreditor. In November 2015, the Task Force recommendations were presented to the Board of Governors and adopted. As part of the Board's action, the Chancellor's Office was directed to work with and support efforts by the CEO Board to develop a path forward for CCC accreditation. Central to these efforts were two workgroups: Workgroup I which is focusing on steps that can be taken to improve ACCJC; and Workgroup II which is charged with developing strategies to better align CCC accreditation with that of four-year institutions, including possibly joining the same commission. These workgroups' presented their final reports to the Board of Governors in September 2017, and made a recommendation to retain ACCJC as our system's accreditor (see reports, attached). The recommendation to retain ACCJC as our system's accreditor was based on substantial progress by ACCJC to respond to and address concerns raised by the Chancellor's Office, CEO Workgroups, and colleges. Examples include, selection of a new president to lead ACCJC, revisions to the accreditation process, revisions to selected standards, much improved communication with the colleges, and a collaborative and constructive engagement with stakeholders.

California State Auditor's Assessment of Annual Follow-Up Status: Fully Implemented

Although the Chancellor's Office's work group did not specifically address the issues we bring up in our recommendation, it made a number of recommendations related to allowing for dialogue between the colleges and the commission after the site visit and during the commission's decision making process. In our judgment, this is responsive to the recommendation.

Annual Follow-Up Agency Response From October 2016

The Chancellor's Office gathered input related to this recommendation from a broad range of California community college stakeholders through discussions at Consultation Council as well as in other meetings with stakeholders. In addition, Chancellor Harris convened the Accreditation Task Force to make specific recommendations on improving the accreditation process for California community colleges. In late September 2015, the Task Force released its report which contains recommendations to the Board of Governors (report can be found at http://californiacommunitycolleges.cccco.edu/Portals/0/reports/2015-Accreditation-Report-ADA.pdf). These recommendations included a proposal to develop a plan to find a new accreditor for the California Community Colleges. The recommendations also included numerous ways in which ACCJC could improve its effectiveness as an accreditor. In November 2015, the Task Force recommendations were presented to the Board of Governors and adopted. As part of the Board's action, the Chancellor's Office was directed to work with and support efforts by the CEO Board to develop a path forward for CCC accreditation. Central to these efforts are two workgroups: Workgroup I which is focusing on steps that can be taken to improve ACCJC; and Workgroup II which is charged with developing strategies to better align CCC accreditation with that of four-year institutions, including possibly joining the same commission. These workgroups' efforts are ongoing and appear to be the most viable strategy currently available to establish an improved model of accreditation for the California Community Colleges. The Chancellor's Office is working in close collaboration with both Workgroups. Information about these efforts can be found at: http://www.ccleague.org/i4a/pages/index.cfm?pageID=3882 .

California State Auditor's Assessment of Annual Follow-Up Status: Not Fully Implemented

Annual Follow-Up Agency Response From October 2015

The Chancellor's Office gathered input related to this recommendation from a broad range of California community college stakeholders. This was accomplished through discussions at Consultation Council as well as in other meetings with stakeholders. In addition, Chancellor Harris convened the Accreditation Task Force to make specific recommendations on improving the accreditation process for California community colleges. In late September, the Task Force released its report which contains recommendations to the Board of Governors (report can be found at http://californiacommunitycolleges.cccco.edu/Portals/0/reports/2015-Accreditation-Report-ADA.pdf). Central to these recommendations is proposal that the Chancellor's Office develop a plan to find a new accreditor for the California Community Colleges. One option would be for the Accrediting Commission for Community and Junior Colleges to be merged with the WASC Senior College and University Commission. The Task Force recommendations were presented to the Board of Governors as an informational item on September 20, 2015, and will go before the Board as an action item in November 2015. If the Board takes action to adopt the Task Force recommendations, the Chancellor's Office will reach out to the ACCJC and attempt to schedule meetings to discuss moving forward with the proposed changes.

California State Auditor's Assessment of Annual Follow-Up Status: Not Fully Implemented

1-Year Agency Response

The Chancellor's Office has been gathering input related to this recommendation from a broad range of California community college stakeholders. This is being accomplished through discussions at Consultation Council as well as in other meetings with stakeholders. In addition, Chancellor Harris convened an Accreditation Task Force to make specific recommendations on improving the accreditation process for California community colleges. The Task Force report will be completed in Fall 2015 and we anticipate that it will address numerous issues, including the need to clearly communicate ACCJC's rules and processes as noted in this recommendation from the State Auditor.

California State Auditor's Assessment of 1-Year Status: Pending

6-Month Agency Response

A noted in our 9/12/14 response, the Chancellor's Office is gathering input from a broad range of California community college stakeholders. This is being accomplished through discussions at Consultation Council as well as in other meetings with stakeholders. In addition, Chancellor Harris has established a Task Force on Accreditation to assist in formulating positions and proposals to prepare us for meeting with ACCJC. The Task Force will meet on 1/29/15 at the Chancellor's Office. Once sufficient information gathering has been accomplished, the Chancellor's Office will reach out to the ACCJC and attempt to schedule meetings to discuss the issues raised in the audit report recommendations.

California State Auditor's Assessment of 6-Month Status: Pending

60-Day Agency Response

Given the central importance of the accreditation process to our colleges and the functioning of our system, the Chancellor's Office is gathering input from a broad range of California community college stakeholders. This is being accomplished through discussions at Consultation Council as well as in other meetings with stakeholders. The agenda item from the July 2014 Consultation Council meeting is attached as evidence of these efforts. Once sufficient information gathering has been accomplished, the Chancellor's Office will reach out to the ACCJC and attempt to schedule meetings to discuss the issues raised in the audit report recommendations.

California State Auditor's Assessment of 60-Day Status: Pending

All Recommendations in 2013-123

Agency responses received are posted verbatim.