Report 2013-115 Recommendation 5 Responses

Report 2013-115: Disabled Veteran Business Enterprise Program: Meaningful Performance Standards and Better Guidance by the California Departments of General Services and Veterans Affairs Would Strengthen the Program (Release Date: February 2014)

Recommendation #5 To: Corrections and Rehabilitation, Department of

To ensure it has maximized the effectiveness of the DVBE incentive, Corrections should implement measures to help ensure that it applies the DVBE incentive to all applicable contracts and procurements and that these measures include documented policies and procedures and/or training to procurement staff on properly applying the DVBE incentive.

6-Month Agency Response

- CDCR Office of Business Services staff have identifed which incentive mandates and policies apply to procurements and contracts and DVBE policies and procedures have been finalized.

-Determined that DVBE incentive procedures are in place for service contracts and DVBE incentive policies and procedures have been implemented.

-Appropriate handbooks, boilerplates, templates, etc with DVBE incentive policies and procedures have been updated.

- For the procurement of goods, the DVBE incentive requirements are exempt when using the following procurement methods:

SB/DVBE Option, Leveraged Procurement Agreements, and procurements under $5,000 that are fair and reasonable.

-Mandatory training has been provided to all contracts and procurement staff, demonstrating how and when to apply the DVBE incentive.

Proof of Practice Documentation:

-Memorandum dated April 7, 2014

-CSA DVBE Audit Timelines

-CDCR DVBE Incentive Program Policy

-Non-IT Procurement Handbook (excerpts)

-Various DVBE Incentive Training Documents:

1. Email Invite stating Mandatory Training

2. DVBE Incentive Training Agenda

3. List of Invitees

4. DVBE Incentive Training Handouts/Powerpoint

5. DVBE Incentive Training Sessions 1 & 2 Sign In Sheets & Roll Call

California State Auditor's Assessment of 6-Month Status: Fully Implemented

60-Day Agency Response

Identify DVBE incentive mandates and policies which apply to contracts and procurements.

Comments: Incentive mandates and policies which apply to procurement have been identified.

Finalize DVBE incentive policies and procedures to implment.

Comments: Determined that DVBE incentive procedures are in place for service contracts.

Update appropriate handbooks, boilerplates, templates, etc. with DVBE incentive policies and procedures.

Implement policies and procedures by providing mandatory training to all contracts and procurement staff, demonstrating how and when to apply the DVBE incentive.

Comments: For the procurement of goods, the DVBE incentive requirements are exempt when using the following procurement methods: SB/DVBE Option, Leveraged Procurement Agreements, and procurements under $5,000 that are fair and reasonable.

CDCR's Office of Business Services expects to fully implement the recommendation by June 30, 2014 and will submit proof of practice documentation upon completion.

California State Auditor's Assessment of 60-Day Status: Pending

All Recommendations in 2013-115

Agency responses received are posted verbatim.