Report 2013-030 All Recommendation Responses
Report 2013-030: State Bar of California: It Complies With Contracting Requirements, but It Could Improve Certain Practices to Ensure It Receives Best Value (Release Date: July 2013)
Recommendation #1 To: Bar of California, State
To ensure that it seeks the best value for its contracts, the State Bar should implement its draft procedures that require its contract managers to document their efforts to determine that the costs for exempt contracts are reasonable.
1-Year Agency Response
All procurement requisitions requesting a formal bid exemption must also identify which method buyer used to determine that it was a fair and reasonable value. Bid exemptions granted and reasonable value method recorded in agencys Oracle ERP system and available for quarterly reporting.
- Completion Date: April 2014
- Response Date: July 2014
California State Auditor's Assessment of 1-Year Status: Fully Implemented
6-Month Agency Response
Administrative Advisory issued, forms updated to track best value recommendation and all staff training completed. Reports under development and scheduled for completion by the end of the first quarter, 2014.
- Estimated Completion Date: 3/31/2014
- Response Date: January 2014
California State Auditor's Assessment of 6-Month Status: Partially Implemented
60-Day Agency Response
Tracking forms have been designed and monitoring systems under development. Staff training and outreach efforts to begin in early September.
- Estimated Completion Date: 9/30/2013
- Response Date: August 2013
California State Auditor's Assessment of 60-Day Status: Pending
Recommendation #2 To: Bar of California, State
To provide for informed decision making when contracting with consultants, the State Bar should implement its draft procedures that require its contract managers to perform and document a post-contract evaluation of consulting contracts with a value greater than $5,000.
1-Year Agency Response
All procurement requisitions requesting consulting services with a value greater than $5,000 are calendared for evaluation. Oracle ERP system flags change progress from an initial consultant status to either a mid-point evaluation status or final evaluation status upon completion. Evaluation status recorded in agencys ERP system and available for quarterly reporting. To date, no evaluations are due.
- Completion Date: July 2014
- Response Date: July 2014
California State Auditor's Assessment of 1-Year Status: Fully Implemented
6-Month Agency Response
Administrative Advisory issued, forms updated for consultant rating recommendation and all staff training completed. Reports under development and scheduled for completion by the end of the first quarter, 2014.
- Estimated Completion Date: 3/31/2014
- Response Date: January 2014
California State Auditor's Assessment of 6-Month Status: Partially Implemented
60-Day Agency Response
Tracking forms have been designed and monitoring systems under development. Staff training and outreach efforts to begin in early September.
- Estimated Completion Date: 9/30/13
- Response Date: August 2013
California State Auditor's Assessment of 60-Day Status: Pending
All Recommendations in 2013-030
Agency responses received are posted verbatim.