Report 2013-030 Recommendation 2 Responses

Report 2013-030: State Bar of California: It Complies With Contracting Requirements, but It Could Improve Certain Practices to Ensure It Receives Best Value (Release Date: July 2013)

Recommendation #2 To: Bar of California, State

To provide for informed decision making when contracting with consultants, the State Bar should implement its draft procedures that require its contract managers to perform and document a post-contract evaluation of consulting contracts with a value greater than $5,000.

1-Year Agency Response

All procurement requisitions requesting consulting services with a value greater than $5,000 are calendared for evaluation. Oracle ERP system flags change progress from an initial consultant status to either a mid-point evaluation status or final evaluation status upon completion. Evaluation status recorded in agencys ERP system and available for quarterly reporting. To date, no evaluations are due.

California State Auditor's Assessment of 1-Year Status: Fully Implemented

6-Month Agency Response

Administrative Advisory issued, forms updated for consultant rating recommendation and all staff training completed. Reports under development and scheduled for completion by the end of the first quarter, 2014.

California State Auditor's Assessment of 6-Month Status: Partially Implemented

60-Day Agency Response

Tracking forms have been designed and monitoring systems under development. Staff training and outreach efforts to begin in early September.

California State Auditor's Assessment of 60-Day Status: Pending

All Recommendations in 2013-030

Agency responses received are posted verbatim.