Report 2012-113 Recommendation 5 Responses

Report 2012-113: California State University's Extended Education: It Is Unclear Whether Supplanting Occurred, and Campuses Did Not Always Document Their Adherence to Laws, Policies, and Procedures (Release Date: December 2013)

Recommendation #5 To: University, California State

To effectively monitor and ensure that the campuses set self-supported fees in accordance with state law and Executive Order 1054, the Chancellor's Office should immediately take the following action: require campus chief financial officers to develop, and presidents to consider, the statement of revenues and expenditures described in Executive Order 1054 before making a determination on self-supported extended education program fees.

Annual Follow-Up Agency Response From August 2015

The Chancellor's Office has finalized and issued Executive Order 1102, California State University Student Fee Policy. The policy requires the campus president to consult with the dean of extended education, including consideration of revenue and expenditure plans developed by the dean or designee and in consultation with the campus chief financial officer, prior to making determinations on extended education fees.

California State Auditor's Assessment of Annual Follow-Up Status: Fully Implemented

The Chancellor's Office issued Executive Order 1102, dated 7.22.15. Section IV. F. of this executive order requires campus presidents to consider revenue and expenditure statements that have been reviewed and approved by the campus chief financial office before making determinations on extended education fees. This section also requires the president to consult with the campus dean of extended education and notify the Campus Fee Advisory Committee of his or her decisions.

1-Year Agency Response

The CSU is currently revising CSU Fee Policy (Executive Order 1054) to further clarify and differentiate campus president responsibilities with regard to determinations on Category IV and V fees. This differentiation in responsibility will include consideration of revenue and expenditure plans as developed by the Dean of Extended Education (or designee) and in consultation with the campus chief financial officers. A draft executive order has been developed and is under review. We expect to present the revised CSU Fee Policy to the Board of Trustees for action at the May 19-20, 2015 meeting.

California State Auditor's Assessment of 1-Year Status: Pending

6-Month Agency Response

The CSU is currently revising CSU Fee Policy (Executive Order 1054) to further clarify and differentiate the responsibility of campus presidents when making determinations on Category IV and V fees. This differentiation in responsibility will include consideration of revenue and expenditure plans as developed by the Dean of Extended Education (or designee).

California State Auditor's Assessment of 6-Month Status: Pending

60-Day Agency Response

The CSU Fee Policy is being revised to better define campus presidents responsibility to consider revenue and expenditure plans before making a determination on self-supported extended education programs Category IV and V fees.

California State Auditor's Assessment of 60-Day Status: Partially Implemented

All Recommendations in 2012-113

Agency responses received are posted verbatim.