Report 2012-113 Recommendation 23 Responses

Report 2012-113: California State University's Extended Education: It Is Unclear Whether Supplanting Occurred, and Campuses Did Not Always Document Their Adherence to Laws, Policies, and Procedures (Release Date: December 2013)

Recommendation #23 To: University, California State

To ensure that campuses spend their CERF trust account fund balances appropriately, the Chancellor's Office should immediately take the following action: reinstate its carry-forward fund policy, and starting with fiscal year 2012-13, require campuses to submit spending plans.

6-Month Agency Response

The CSU resumed excess carry-forward report procedures and directed campuses with excess balances for the 2012/13 fiscal year to prepare expenditure plans in accordance with carry-forward policy. Initial review of campus carry-forward balances was completed in January 2014 and a notification to campuses whose balances exceeded the normal thresholds established by policy was transmitted on February 25, 2014. Campuses were asked to submit completed reports to the System Budget Office by March 28, 2014.

California State Auditor's Assessment of 6-Month Status: Fully Implemented

60-Day Agency Response

The CSU will reinstate its carry forward policy within the month. Campuses will be directed to prepare expenditure plans in accordance with this policy from fiscal year 2012/13 forward. A preliminary review of campus carry-forward balances was completed. Also, within the month, guidance will be sent to campuses with balances exceeding established thresholds.

California State Auditor's Assessment of 60-Day Status: Partially Implemented

All Recommendations in 2012-113

Agency responses received are posted verbatim.