Report 2012-105 Recommendation 9 Responses

Report 2012-105: Departments of Public Health and Social Services: Weaknesses in the Administration of the Child Health and Safety Fund and the State Children's Trust Fund Limit Their Effectiveness (Release Date: November 2012)

Recommendation #9 To: Social Services, Department of

To ensure that the office complies with the State Contracting Manual, Social Services should direct the office to substantiate the expenditures that grantees claim. For example, the office could ask the grantees to submit for review detailed records for all or a sample of their invoices.

60-Day Agency Response

Social Services updated its internal grant and contract manuals to strengthen its process for substantiating expenditures. Specifically, Social Services updated its internal manuals to include procedures for requesting random samples of backup documentation on at least a quarterly basis from the grantee or contractor in order to substantiate claimed expenditures.

• Response Date: January 2013

California State Auditor's Assessment of 60-Day Status: Fully Implemented

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All Recommendations in 2012-105

Agency responses received after June 2013 are posted verbatim.