Report 2012-032 Recommendation 9 Responses

Report 2012-032: California's Postsecondary Educational Institutions: Some Institutions Have Not Fully Complied With Federal Crime Reporting Requirements (Release Date: October 2012)

Recommendation #9 To: Laney College

To ensure that they comply with the Clery Act by correctly reporting all applicable crimes and disclosing all required campus security policies, institutions should thoroughly review the Clery Act crime statistics and security policy disclosures in their annual security reports for accuracy before publication.

Annual Follow-Up Agency Response From October 2015

Under supervision by the Peralta District Vice Chancellor of General Services and in coordination with assigned representatives from each Peralta College, the Annual Security Report is reviewed in compliance with the Clery Act before it is distributed to students and staff. Under the supervision of the Vice Chancellor of General Services, Peralta Police services completed implementation of the following steps to ensure correct reporting of crime statistics in the Annual Security Report and in compliance with the Clery Act.

1. The Annual Crime Statistics for Laney College were filed on October 12, 2015 with the Department of Education and the data can be found on their website and at the following Peralta District web address: http://web.peralta.edu/police-services/crime-statistics/.

2. The Office of the Chancellor is responsible for all district wide policies and procedures while the Vice Chancellor of General Services informs all security policies in consultation with college representatives. Security policies and procedures were updated and compliant with Clery Act requirements as of September 2015 and can be found at the following web address: http://web.peralta.edu/police-services/policies-procedure/.

3. The Annual Security Report is produced by District General Services on behalf of all Peralta District Colleges. The report contains both college specific crime statistics and district wide policies, and administrative procedures, practices, programs and referral services required by the Department of Education in accordance with the Clery Act. The Annual Security Report can be found on the Peralta District website at the following web address: http://web.peralta.edu/police-services/college-annual-security-reports-ars/.

4. The Annual Security Report was distributed to Peralta District registered students and active employees on September 9, 2015 and September 4, 2015, respectively.

California State Auditor's Assessment of Annual Follow-Up Status: Fully Implemented

Annual Follow-Up Agency Response From October 2014

Under the supervision of the Vice Chancellor of General Services, the Peralta Police Services currently publishes and distributes the Annual Security Report in compliance with the Clery Act. The Peralta police will implement the following steps to ensure correctly reporting all applicable crimes and security policies are documented in the report in compliance with the Clery Act. Peralta Police unit will create:

1.A Checklist to identify all procedures, policies, disclosures, practices and programs required by the Department of Education to be included in the report.

2.The Vice Chancellor of General Services Office staff and Peralta Police Services staff who will review a draft of the report for accuracy and completeness before it is published and distributed.

California State Auditor's Assessment of Annual Follow-Up Status: Not Fully Implemented

60-Day Agency Response

Laney did not provide a response to the state auditor as requested in time to include it in this report. (See 2013-406, p. 104)

California State Auditor's Assessment of 60-Day Status: Pending

All Recommendations in 2012-032

Agency responses received after June 2013 are posted verbatim.