Report 2012-032 Recommendation 5 Responses

Report 2012-032: California's Postsecondary Educational Institutions: Some Institutions Have Not Fully Complied With Federal Crime Reporting Requirements (Release Date: October 2012)

Recommendation #5 To: San Diego Community College District

To ensure that they comply with the Clery Act by correctly reporting all applicable crimes and disclosing all required campus security policies, institutions should review and adhere to applicable guidance related to the Clery Act, including Education's Office of Postsecondary Education's (OPE) Handbook for Campus Safety and Security Reporting (OPE handbook) and the Federal Bureau of Investigation's Uniform Crime Reporting Handbook.

1-Year Agency Response

The SDCCD Emergency Communications Policy and Procedure (AP 7415.2) was approved and implemented February 25, 2013. The SDCCD Emergency Communications Policy and Procedure statement was included in the 2012 Annual Security Report. The policy can also be viewed on the SDCCD Board Policies website at http://www.sdccd.edu/public/district/policies/.

SDCCD provides students with information and guidance, education and/or treatment through Alcoholics Anonymous and Narcotics Anonymous. The District provides assistance to employees through the Employee Assistance Program. Information on these programs was included in the 2011 and the 2012 Annual Security Report; as well as the Student Rights, Responsibilities and Privacy of Student Records Policy 3100, which includes Student Code of Conduct and Student Grievance Procedure, and the Smoking Policy (BP 0505).

To ensure compliance with the Clery Act by correctly reporting all applicable crimes and disclosing all required campus security policies, all SDCCD PD personnel that contribute to the annual security report have been directed to review and adhere to applicable guidance related to the Clery Act, including the U.S. Department of Education's Office of Postsecondary Education's Handbook for Campus Safety and Security Reporting and the Federal Bureau of Investigation's Uniform Crime Reporting Handbook.

California State Auditor's Assessment of 1-Year Status: Fully Implemented

60-Day Agency Response

According to the San Diego Community College District (district), its Clery Act Compliance Committee is assessing compliance concerns, including district policies and procedures. All policies and procedures determined to be out of compliance with the Clery Act will be revised and/or included in future annual security reports. Also, the district's Emergency Communications Policy and Procedure is currently under administrative review. Once approved, this policy and procedure will be added to the 2012 annual security report. Lastly, the district is developing additional information to include in future annual security reports regarding illegal drug and alcohol policies. (See 2013-406, p. 104)

California State Auditor's Assessment of 60-Day Status: Pending

All Recommendations in 2012-032

Agency responses received after June 2013 are posted verbatim.