Report 2010-122 Recommendation 10 Responses

Report 2010-122: California Department of Transportation: Its Capital Outlay Support Program Should Strengthen Budgeting Practices, Refine Its Performance Measures, and Improve Internal Controls (Release Date: April 2011)

Recommendation #10 To: Transportation, Department of

To better develop and manage project budgets for support, Caltrans should instruct project managers to submit requests to update the budget when assumptions on which the budget was based are no longer valid, regardless of the phase of the project.

6-Month Agency Response

Caltrans issued a project management directive titled “Management of Capital Outlay Support,” in August 2011. The directive gives direction on updating budgets for construction on or before the date the project is voted on by the CTC and proceeds to the construction phase. Further, the directive includes instruction to update estimated hours in the project’s work plan when hours change and to review and update—if needed—resource estimates on an ongoing basis, and at least quarterly. Further, the directive requires that the project development team review and update support budgets at the completion of each major milestone. (2012-406, p. 195)

California State Auditor's Assessment of 6-Month Status: Fully Implemented

All Recommendations in 2010-122

Agency responses received after June 2013 are posted verbatim.