Report 2009-608 Recommendation 9 Responses

Report 2009-608: High Risk Update—State Overtime Costs: A Variety of Factors Resulted in Significant Overtime Costs at the Departments of Mental Health and Developmental Services (Release Date: October 2009)

Recommendation #9 To: State Hospitals, Department of

To improve internal controls over payroll processing Sonoma should review, revise, and follow procedures to ensure that their overtime documentation is completed properly; that timekeeping staff are aware of the overtime provisions of the various laws, regulations, and bargaining unit agreements; and that staff who work overtime are paid the correct amount.

1-Year Agency Response

Sonoma has developed an ongoing process to audit the compensation transactions in an effort to avoid payment errors in the future. In addition, it provided training to all its human resources transaction personnel and timekeepers of applicable laws, regulations, contracts, rules, and policies. It provided training in February 2010 to all its managers and supervisors responsible for approving employees time. (2011-406, p. 145)

• Response Date: October 2010

California State Auditor's Assessment of 1-Year Status: Fully Implemented

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All Recommendations in 2009-608

Agency responses received after June 2013 are posted verbatim.