Report 2009-608 Recommendation 8 Responses

Report 2009-608: High Risk Update—State Overtime Costs: A Variety of Factors Resulted in Significant Overtime Costs at the Departments of Mental Health and Developmental Services (Release Date: October 2009)

Recommendation #8 To: State Hospitals, Department of

To improve internal controls over payroll processing Napa should review, revise, and follow procedures to ensure that their overtime documentation is completed properly; that timekeeping staff are aware of the overtime provisions of the various laws, regulations, and bargaining unit agreements; and that staff who work overtime are paid the correct amount.

1-Year Agency Response

In October and November 2009 it informed its management team to carefully review timekeeping documents since their signatures on these documents indicate they have reviewed and approved the time. In addition, Napa issued an overtime reporting expectations memo in October 2010. This memo covers overtime expectations of staff, supervisors, and program directors/department heads. (2011-406, p. 145)

• Response Date: October 2010

California State Auditor's Assessment of 1-Year Status: Fully Implemented

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All Recommendations in 2009-608

Agency responses received after June 2013 are posted verbatim.