Report 2009-119.2 Recommendation 6 Responses

Report 2009-119.2: Department of Community Services and Development: Delays by Federal and State Agencies Have Stalled the Weatherization Program and Improvements Are Needed to Properly Administer Recovery Act Funds (Release Date: February 2010)

Recommendation #6 To: Community Services and Development, Department of

To strengthen its ability to monitor Recovery Act Block Grant subrecipients, Community Services should follow its procedures to track the results of monitoring subrecipients that will allow management to ensure that program staff promptly follow up on findings of program noncompliance and that the findings are promptly corrected by subrecipients.

1-Year Agency Response

As recommended by the Bureau of State Audits, Community Services’ field staff used the new Recovery Act Block Grant Monitoring tool for all onsite monitoring visits. As of December 15, 2010, field staff completed all 43 scheduled onsite reviews. The Recovery Act Block Grant program ended September 30, 2010, with the final close-out completed on December 29, 2010. The SharePoint automated tracking system captures relevant monitoring data and provides the capability to generate monthly status reports. According to Community Services, monthly status reports developed to-date include the following: • Status of monitoring follow-up • Closed findings • Status of open findings and recommendations • Status of open Recovery Act findings and recommendations • Recovery Act Block Grant and Block Grant expenditure reporting activity (2011-406, p.203)

California State Auditor's Assessment of 1-Year Status: Fully Implemented

All Recommendations in 2009-119.2

Agency responses received after June 2013 are posted verbatim.