Report 2009-106 Recommendation 8 Responses

Report 2009-106: High-Speed Rail Authority: It Risks Delays or an Incomplete System Because of Inadequate Planning, Weak Oversight, and Lax Contract Management (Release Date: April 2010)

Recommendation #8 To: High-Speed Rail Authority, California

To determine if it is paying invoices that accurately reflect work performed, the Authority should ensure that staff adhere to controls for processing invoices. For example, staff should not pay invoices from regional contractors until they receive written notification from the Program Manager that the work billed has been performed, or until they have conducted an independent verification.

1-Year Agency Response

The Authority developed an invoice review, verification, and approval process. Invoices now include cover sheets requiring signatures from both the program manager and the Authority. The Authority documented the process in its Contract Administration Manual, as discussed in Recommendation 10. (See 2012-406, p. 191)

California State Auditor's Assessment of 1-Year Status: Fully Implemented

All Recommendations in 2009-106

Agency responses received after June 2013 are posted verbatim.