Figure

The figure is a process flowchart showing how the Judicial Council procures contracts and purchase orders, describing the roles and responsibilities of various individuals involved in the process. It shows that contracts are processed as follows: a project manager drafts a solicitation document, such as a request for proposals; an approving manager approves the draft solicitation document; a buyer finalizes the solicitation document and conducts a solicitation; the evaluation team makes a selection; a project manager fills out a request to purchase goods or services, budget or accounting staff approve the request to purchase goods or services; an approving manager approves the request to purchase goods or services; a buyer develops the contract; a project manager reviews the contract; an individual with signature authority signs contract; a project manager certifies receipt of goods or services; and accounting staff review the invoice and initiate payment. It also shows that purchase orders are processed as follows: the requesting staff member fills out a request to purchase goods or services; an approving staff member approves the request to purchase goods or services; a buyer conducts a solicitation; the requesting staff member verifies bid’s conformity with solicitation needs; an individual with signature authority signs purchase order; a buyer places the order with a vendor; a project manager certifies receipt of goods or services; and accounting staff review the invoice and initiate payment.